Prepare the lesson. Keep the school moving.
An AI assistant for Florida private schools participating in FES-EO, FES-UA and FTC. One school subscription. Tools for the front office and the teacher’s desk.
System-run means clerical work under the school’s configured review steps. Teachers decide every grade. School leaders retain their decisions.
Film transcript
After the last bell, tomorrow's lesson is still on the teacher's desk.
Studio turns your curriculum folder into a fifth-grade fractions quiz. Two forms, an answer key, large print, PDF and Word. Two questions need your judgment. You decide what reaches the class. At the enrollment desk, Legate keeps the missing certificate, unsigned payment schedule and February first deadline visible. Your business office reviews outgoing work in the selected approval workflow.
Regaldi runs twenty-four of forty-five recurring processes with Studio and Legate, prepares thirteen for the teacher or school leader's decision, and leaves eight with them. Each process has a tool and a clear responsibility.
School staff decide. Suspected abuse is reported immediately by the person who suspects it. Regaldi never screens, delays or routes reports.
Follow up with families who asked. AI calls and marketing texts need the applicable consent.
Studio for preparation. Legate for follow-through. Your files, your screen, your school's review steps. The teacher keeps every grade. Your school keeps every decision that belongs to it.
Regaldi.
Regulated. Aligned. Digital. Start with one workflow.
Regaldi runs 24 of 45 recurring processes, prepares 13 for the teacher’s or school leader’s decision, and leaves 8 with them.
- System runs
- 24
- Prepares for a decision
- 13
- Human only
- 8
- Recurring processes
- 45
Processes each tool runs or prepares; a process two tools share counts for both. A responsibility map, not a measured automation share or a set of ready-made integrations. Each process and its tool
In short
Regaldi LLC is a Florida software company that gives private schools taking FES-EO, FES-UA and FTC scholarships an AI assistant on one school subscription. Regaldi Studio serves the teacher’s desk and the school’s files, preparing teacher materials, enrollment files and scholarship paperwork, and Legate handles families, enrollment and follow-through. System-run means clerical work under the school’s configured review steps. Of the 45 recurring processes mapped for a school, Regaldi runs 24, prepares 13 for the teacher’s or school leader’s decision, and leaves 8 with the head of school and teachers, including admission decisions, aid awards, final grades, discipline and immediate abuse reporting. Teachers decide every grade, and there are no student accounts. Files stay in the school’s chosen folder; content read for a task is processed by Anthropic or OpenAI through Regaldi’s server. Work starts with one workflow and a written scope.
Related professionsCommercial cleaningWholesale distributorsAll industries
Your folder becomes tomorrow’s teaching materials.
Studio reads the curriculum and notes you choose, then prepares lesson materials, worksheets, quizzes with answer keys, and large-print versions as PDF and editable Word.
Two quiz forms. A points table. Questions that need your judgment, marked for you. You decide what to teach, what to assess, and every grade.
- Lesson-plan draftsStudio
- Report-card commentsStudio
- Substitute packetsStudio
- Parent-email draftsStudio
Teachers use Regaldi under the school’s subscription. No student accounts. No student-facing chat.
The teacher chooses differentiated materials and accommodations. Gradebook entries may be prepared, never posted as final by the assistant. Class emails remain drafts for the teacher to send; a child’s individual needs become a human conference.
- Equivalent fractions
- Simplification
- Comparison
- Unlike-denominator addition
- Unlike-denominator subtraction
- Fraction word problems
Know what is missing before the next step.
Legate organizes the enrollment record and follow-up. Studio checks the school’s files and prepares the missing paperwork.
In the selected Legate approval workflow, the business office reviews the enrollment contract and attached payment schedule before it is sent for signature.
A signed contract is not a payment plan entered in your tuition system. Studio works on your school’s own screen and files, configured for your school. Regaldi does not bill, charge, collect, hold or move tuition or scholarship funds.
- A contract’s agreed payment schedule is attached before sending. A missing schedule stops the chosen reminder workflow until the business office supplies an agreed plan.
- An unsigned schedule is routed to that office for review; it is not silently marked signed.
- Studio can flag missing amounts, missing plan records and bounced parent email addresses from the records provided.
- The system does not decide admission, financial aid or whether a health exemption is valid.
Existing school systems
There is no student-information, tuition or scholarship-system connector. Studio works on the school’s own screen and files, configured per school.
Approval wording applies to the selected Legate workflow; it is not a technical lock on every message or computer action.
Put the deadline beside the file.
Studio assembles the documents. Legate tracks agreed reminders. Your head of school signs and your staff files.
Legate carries the school’s configured deadline reminders. The scholarship-funding organization decides eligibility and payments. The parent approves each scholarship transfer. Regaldi does not act for the parent.
45 processes. A named tool. A clear owner.
24 the system runs. 13 it prepares. 8 people keep. Each system-run or prepared cell names Studio, Legate or both; human-only cells name the person.
- System runs it
- 24
- System prepares it
- 13
- Human only
- 8
- Processes mapped
- 45
- Studio30
- Legate13
- A process two tools share counts for both. Quarry, Herald and Ledger carry none.
- S · System runs it. Clerical work under the school’s configured review steps.
- P · System prepares it. The assistant prepares; the responsible person decides.
- H · Human only. Human only.
Hover, focus or tap a process to see what the system does. Setup conditions print on the cell.
Admissions and enrollment
- The system runs the clerical work under the school’s configured review steps. Inquiries families start are logged and answered in the school’s words; the AI assistant identifies itself. Inbound voice requires setup for the school.Tool: LegateInbound voice setup per school§501.059(1)(k), F.S.; FCC 24-17
- The system runs the clerical work under the school’s configured review steps. Bookings, email confirmations and calendar entries. Texts only to a number supplied for that purpose; revocation is honored.Tool: Legate · StudioFCC 16-88; 47 CFR 64.1200(a)(10)
- The system runs the clerical work under the school’s configured review steps. The supplied application documents are collected, gaps flagged and the prior-school records request drafted. Staff control disclosure.Tool: Studio · Legate§1002.42(3)(a)2; §1003.22(4)(a), F.S.
- The AI assistant prepares it; the responsible person decides. Assessments and interviews are scheduled and source documents summarized with gaps visible. No applicant ranking and no admission recommendation.Tool: Studio§1002.421(1)(a), F.S.
- Human only. The responsible person decides or acts. The head or the committee decides under the school’s nondiscrimination obligations. Any letter follows that decision.Held by: Head or committeeRev. Proc. 75-50
- The system runs the clerical work under the school’s configured review steps. Prepared from the school’s template with the agreed payment schedule and reviewed by the business office before the signature request. No contract goes out without its schedule. No billing.Tool: LegateSelected approval workflow§1002.421(1)(f)2, F.S.
- The system runs the clerical work under the school’s configured review steps. Relationship notices, deadlines and the agreed waitlist order. The school controls the places offered.Tool: Legate15 U.S.C. 7702(17)(A)
Tuition, aid and scholarships
- The system runs the clerical work under the school’s configured review steps. The agreed plan is entered on the school’s own screen; missing schedules, amounts and bounced email addresses are flagged. No holding or moving money.Tool: Studio
- The system runs the clerical work under the school’s configured review steps. Polite reminders for an agreed plan through the selected approval workflow. Consented texts only, no AI calls about money, no harassment and no contact from 9 p.m. to 8 a.m.Tool: LegateSelected approval workflow§559.72(7), (17), F.S.
- The AI assistant prepares it; the responsible person decides. The due list and letters are prepared; the business manager decides plans, holds and collection. Represented-parent restrictions stay in place.Tool: Studio · Legate§§559.55(6), 559.72, F.S.
- The AI assistant prepares it; the responsible person decides. Completeness is checked and the published criteria set beside the documents. No score and no award recommendation.Tool: Studio
- Human only. The responsible person decides or acts. The committee or the head decides recipient and amount. Records and letters are drafted only after the decision.Held by: Committee or headRev. Proc. 75-50
- The system runs the clerical work under the school’s configured review steps. Admission confirmations, fee schedules and invoices are prepared and entered on the school’s own screen for staff to review and submit. Parents approve transfers; the organization decides eligibility and payments.Tool: Studio§1002.394(9)(b); §1002.395(8)(b); §1002.421(1)(d), F.S.
- The AI assistant prepares it; the responsible person decides. The notarized statement materials, the February 1 form, inspections and screening records are assembled, and CPA work is requested where required. The head signs; the CPA issues its report.Tool: Studio§1002.421(1)(e), (q), F.S.; rule 6A-6.03315(2), F.A.C.
- The system runs the clerical work under the school’s configured review steps. From actual gift records: the $250 acknowledgment and the over-$75 quid-pro-quo disclosure where it applies, and agreed donor updates. No tax-deductibility decision.Tool: Legate · Studio26 U.S.C. 170(f)(8), 6115
The teacher’s desk
- The AI assistant prepares it; the responsible person decides. Drafted from the school’s curriculum and the teacher’s notes. The teacher decides what is taught.Tool: StudioRule 6A-1.0957(3)(e), F.A.C. (yardstick)
- The system runs the clerical work under the school’s configured review steps. PDF and editable Word from the teacher’s lesson. The teacher checks before use.Tool: Studio
- The AI assistant prepares it; the responsible person decides. Large print, fewer items per page, glossaries and extensions. The teacher chooses the versions and who receives them.Tool: Studio
- The AI assistant prepares it; the responsible person decides. Objectives, two forms, a key and a points table as PDF and Word, with ambiguous items flagged. The teacher approves the assessment.Tool: Studio
- The AI assistant prepares it; the responsible person decides. Objective work is checked against the key and rubric notes prepared. Gradebook entries are drafts, never final postings.Tool: StudioRule 6A-1.0957, F.A.C. (yardstick)
- Human only. The responsible person decides or acts. The teacher decides every grade and the principal keeps school sign-off. Nothing becomes final through an AI decision.Held by: Teacher
- The AI assistant prepares it; the responsible person decides. Report-card comments and quarterly progress letters drafted from the teacher’s notes and grades. The teacher edits and signs the quarterly explanation to scholarship parents.Tool: Studio§1002.421(1)(k), F.S.
- The system runs the clerical work under the school’s configured review steps. Class news and reminders prepared as drafts; the teacher sends. A child’s individual needs become a human conference.Tool: Studio
- The system runs the clerical work under the school’s configured review steps. Plans, routines and materials assembled from the teacher’s folder, with student information protected.Tool: Studio
- The system runs the clerical work under the school’s configured review steps. Chosen files are searched and read on request. School-owned or licensed materials only.Tool: Studio
Students and families
- The system runs the clerical work under the school’s configured review steps. Daily entries and absence records on the school’s screen, and attendance verification prepared for staff.Tool: Studio§1003.23(2); §1002.421(1)(d), F.S.
- The system runs the clerical work under the school’s configured review steps. Missing or expiring Department of Health certificates are listed and the applicable October 1 report prepared. Staff verify exemptions and attendance requirements.Tool: Studio§1003.22(4)(a), (8), F.S.
- The AI assistant prepares it; the responsible person decides. The school’s internal plan drafted from parent-provided records. No diagnosis and no claim to issue a district IEP or 504 plan.Tool: Studio34 CFR 300.132(b), 300.137
- Human only. The responsible person decides or acts. The school team chooses school supports and the district decides its own services. A person attends the district meeting.Held by: School team · district34 CFR 300.137; 42 U.S.C. 12187
- Human only. The responsible person decides or acts. The system schedules the conference and files the notes the teacher writes. Teacher and parent talk and agree the next steps.Held by: Teacher · parent
- Human only. The responsible person decides or acts. Records and letters are prepared only after the head’s decision. Nothing is decided by the system.Held by: Head of school
- The system runs the clerical work under the school’s configured review steps. Field-trip and event forms prepared, returns tracked and agreed reminders sent. Permission comes from the family.Tool: Studio · Legate
Compliance, staff and records
- The system runs the clerical work under the school’s configured review steps. Records for the annual survey are prepared for notarization and filing. Scholarship-school changes of name, address or administrator keep their 15-day duty.Tool: Studio§1002.42(2)(b); §1002.421(1)(c), F.S.
- The system runs the clerical work under the school’s configured review steps. Required grades 3–10 test dates and score letters by August 15, and the university report, are organized. Staff check and submit.Tool: Studio§1002.394(9)(c)1; §1002.395(8)(c)1, F.S.
- The system runs the clerical work under the school’s configured review steps. Required screening, retained-print status, rescreening and employment-history checks are tracked. The school verifies clearance before access; the tracker clears no one.Tool: Studio · Legate§1002.421(1)(m), (o), (p); §435.12, F.S.
- Human only. The responsible person decides or acts. The head makes the employment decision after the required screening and checks; disqualification duties remain.Held by: Head of school§1002.421(1)(m)3, (r), F.S.
- The system runs the clerical work under the school’s configured review steps. Degree, experience or expertise, ethics policies and training are recorded and qualification information prepared for parents. No credential is issued.Tool: Studio§1002.421(1)(h), (j), (n), F.S.
- Human only. The responsible person decides or acts. The person who suspects abuse reports immediately to the Florida Abuse Hotline; school personnel give their name. No AI intake, screening, summary, delay, routing or approval.Held by: The person who suspects§§39.201, 39.205, F.S.
- The system runs the clerical work under the school’s configured review steps. Requests are logged and copies of permanent information prepared. Staff verify identity and authorize release; closed-school transfer duties remain.Tool: Studio§1002.42(3), F.S.
- The AI assistant prepares it; the responsible person decides. Handbook, AI-use and nondiscrimination drafts for the head or board to approve. Public-school AI rules are a yardstick, not a private-school requirement.Tool: StudioRule 6A-1.0957(3)(e), (f), F.A.C. (yardstick); §1002.421(1)(n), F.S.
Community and new families
- The system runs the clerical work under the school’s configured review steps. News to current families through the selected approval workflow. Automated texts stay within school-business and emergency permissions, not marketing.Tool: LegateSelected approval workflowFCC 16-88; 15 U.S.C. 7702(17)
- The system runs the clerical work under the school’s configured review steps. Agreed introductions and relationship history with organizations and current families willing to refer. No bought or scraped family lists.Tool: Legate
- The system runs the clerical work under the school’s configured review steps. Follow-up within the family’s request. Texts and AI calls require the applicable consent, and stop means stop. No cold family contact.Tool: Legate§501.059(5), (8)(a), F.S.; 47 CFR 64.1200(a)(2)
- The AI assistant prepares it; the responsible person decides. Website, brochure and ad drafts checked for scholarship wording, qualifications, nondiscrimination and commercial-email requirements. The head approves; no promised results.Tool: StudioRev. Proc. 75-50; 15 U.S.C. 7704(a)(5)
- The AI assistant prepares it; the responsible person decides. A signed parent media release is verified and rewarded referrals are disclosed. The head approves; no fabricated reviews.Tool: Studio16 CFR 255.5
Read the whole map as a list
| No. | Process | Who carries it | Tool or holder | What the system does | Rule |
|---|---|---|---|---|---|
| Admissions and enrollment | |||||
| 01 | Admissions inquiriesInbound voice setup per school | System runs it | Legate | Inquiries families start are logged and answered in the school’s words; the AI assistant identifies itself. Inbound voice requires setup for the school. | §501.059(1)(k), F.S.; FCC 24-17 Details |
| 02 | Tours, open houses and shadow days | System runs it | Legate · Studio | Bookings, email confirmations and calendar entries. Texts only to a number supplied for that purpose; revocation is honored. | FCC 16-88; 47 CFR 64.1200(a)(10) Details |
| 03 | Application files | System runs it | Studio · Legate | The supplied application documents are collected, gaps flagged and the prior-school records request drafted. Staff control disclosure. | §1002.42(3)(a)2; §1003.22(4)(a), F.S. Details |
| 04 | Committee file | System prepares it | Studio | Assessments and interviews are scheduled and source documents summarized with gaps visible. No applicant ranking and no admission recommendation. | §1002.421(1)(a), F.S. Details |
| 05 | Admission decision | Human only | Head or committee | The head or the committee decides under the school’s nondiscrimination obligations. Any letter follows that decision. | Rev. Proc. 75-50 Details |
| 06 | Enrollment contractsSelected approval workflow | System runs it | Legate | Prepared from the school’s template with the agreed payment schedule and reviewed by the business office before the signature request. No contract goes out without its schedule. No billing. | §1002.421(1)(f)2, F.S. Details |
| 07 | Re-enrollment and the waitlist | System runs it | Legate | Relationship notices, deadlines and the agreed waitlist order. The school controls the places offered. | 15 U.S.C. 7702(17)(A) Details |
| Tuition, aid and scholarships | |||||
| 08 | Payment-plan records | System runs it | Studio | The agreed plan is entered on the school’s own screen; missing schedules, amounts and bounced email addresses are flagged. No holding or moving money. | Details |
| 09 | Tuition remindersSelected approval workflow | System runs it | Legate | Polite reminders for an agreed plan through the selected approval workflow. Consented texts only, no AI calls about money, no harassment and no contact from 9 p.m. to 8 a.m. | §559.72(7), (17), F.S. Details |
| 10 | Overdue-account file | System prepares it | Studio · Legate | The due list and letters are prepared; the business manager decides plans, holds and collection. Represented-parent restrictions stay in place. | §§559.55(6), 559.72, F.S. Details |
| 11 | Aid application files | System prepares it | Studio | Completeness is checked and the published criteria set beside the documents. No score and no award recommendation. | Details |
| 12 | Aid awards | Human only | Committee or head | The committee or the head decides recipient and amount. Records and letters are drafted only after the decision. | Rev. Proc. 75-50 Details |
| 13 | Scholarship paperwork | System runs it | Studio | Admission confirmations, fee schedules and invoices are prepared and entered on the school’s own screen for staff to review and submit. Parents approve transfers; the organization decides eligibility and payments. | §1002.394(9)(b); §1002.395(8)(b); §1002.421(1)(d), F.S. Details |
| 14 | Scholarship compliance file | System prepares it | Studio | The notarized statement materials, the February 1 form, inspections and screening records are assembled, and CPA work is requested where required. The head signs; the CPA issues its report. | §1002.421(1)(e), (q), F.S.; rule 6A-6.03315(2), F.A.C. Details |
| 15 | Gift acknowledgments | System runs it | Legate · Studio | From actual gift records: the $250 acknowledgment and the over-$75 quid-pro-quo disclosure where it applies, and agreed donor updates. No tax-deductibility decision. | 26 U.S.C. 170(f)(8), 6115 Details |
| The teacher’s desk | |||||
| 16 | Lesson plans | System prepares it | Studio | Drafted from the school’s curriculum and the teacher’s notes. The teacher decides what is taught. | Rule 6A-1.0957(3)(e), F.A.C. (yardstick) Details |
| 17 | Worksheets | System runs it | Studio | PDF and editable Word from the teacher’s lesson. The teacher checks before use. | Details |
| 18 | Differentiated materials | System prepares it | Studio | Large print, fewer items per page, glossaries and extensions. The teacher chooses the versions and who receives them. | Details |
| 19 | Quizzes and answer keys | System prepares it | Studio | Objectives, two forms, a key and a points table as PDF and Word, with ambiguous items flagged. The teacher approves the assessment. | Details |
| 20 | Grading support | System prepares it | Studio | Objective work is checked against the key and rubric notes prepared. Gradebook entries are drafts, never final postings. | Rule 6A-1.0957, F.A.C. (yardstick) Details |
| 21 | Final grades | Human only | Teacher | The teacher decides every grade and the principal keeps school sign-off. Nothing becomes final through an AI decision. | Details |
| 22 | Progress-letter drafts | System prepares it | Studio | Report-card comments and quarterly progress letters drafted from the teacher’s notes and grades. The teacher edits and signs the quarterly explanation to scholarship parents. | §1002.421(1)(k), F.S. Details |
| 23 | Class-email drafts | System runs it | Studio | Class news and reminders prepared as drafts; the teacher sends. A child’s individual needs become a human conference. | Details |
| 24 | Substitute packets | System runs it | Studio | Plans, routines and materials assembled from the teacher’s folder, with student information protected. | Details |
| 25 | Curriculum folder | System runs it | Studio | Chosen files are searched and read on request. School-owned or licensed materials only. | Details |
| Students and families | |||||
| 26 | Attendance records | System runs it | Studio | Daily entries and absence records on the school’s screen, and attendance verification prepared for staff. | §1003.23(2); §1002.421(1)(d), F.S. Details |
| 27 | Health-form checklist | System runs it | Studio | Missing or expiring Department of Health certificates are listed and the applicable October 1 report prepared. Staff verify exemptions and attendance requirements. | §1003.22(4)(a), (8), F.S. Details |
| 28 | Accommodation drafts | System prepares it | Studio | The school’s internal plan drafted from parent-provided records. No diagnosis and no claim to issue a district IEP or 504 plan. | 34 CFR 300.132(b), 300.137 Details |
| 29 | Accommodation decisions | Human only | School team · district | The school team chooses school supports and the district decides its own services. A person attends the district meeting. | 34 CFR 300.137; 42 U.S.C. 12187 Details |
| 30 | Family conferences | Human only | Teacher · parent | The system schedules the conference and files the notes the teacher writes. Teacher and parent talk and agree the next steps. | Details |
| 31 | Discipline | Human only | Head of school | Records and letters are prepared only after the head’s decision. Nothing is decided by the system. | Details |
| 32 | Permission forms | System runs it | Studio · Legate | Field-trip and event forms prepared, returns tracked and agreed reminders sent. Permission comes from the family. | Details |
| Compliance, staff and records | |||||
| 33 | Survey and changes | System runs it | Studio | Records for the annual survey are prepared for notarization and filing. Scholarship-school changes of name, address or administrator keep their 15-day duty. | §1002.42(2)(b); §1002.421(1)(c), F.S. Details |
| 34 | Testing and score reports | System runs it | Studio | Required grades 3–10 test dates and score letters by August 15, and the university report, are organized. Staff check and submit. | §1002.394(9)(c)1; §1002.395(8)(c)1, F.S. Details |
| 35 | Screening tracker | System runs it | Studio · Legate | Required screening, retained-print status, rescreening and employment-history checks are tracked. The school verifies clearance before access; the tracker clears no one. | §1002.421(1)(m), (o), (p); §435.12, F.S. Details |
| 36 | Hiring decisions | Human only | Head of school | The head makes the employment decision after the required screening and checks; disqualification duties remain. | §1002.421(1)(m)3, (r), F.S. Details |
| 37 | Staff qualification files | System runs it | Studio | Degree, experience or expertise, ethics policies and training are recorded and qualification information prepared for parents. No credential is issued. | §1002.421(1)(h), (j), (n), F.S. Details |
| 38 | Immediate abuse reporting | Human only | The person who suspects | The person who suspects abuse reports immediately to the Florida Abuse Hotline; school personnel give their name. No AI intake, screening, summary, delay, routing or approval. | §§39.201, 39.205, F.S. Details |
| 39 | Records requests | System runs it | Studio | Requests are logged and copies of permanent information prepared. Staff verify identity and authorize release; closed-school transfer duties remain. | §1002.42(3), F.S. Details |
| 40 | Policy drafts | System prepares it | Studio | Handbook, AI-use and nondiscrimination drafts for the head or board to approve. Public-school AI rules are a yardstick, not a private-school requirement. | Rule 6A-1.0957(3)(e), (f), F.A.C. (yardstick); §1002.421(1)(n), F.S. Details |
| Community and new families | |||||
| 41 | School noticesSelected approval workflow | System runs it | Legate | News to current families through the selected approval workflow. Automated texts stay within school-business and emergency permissions, not marketing. | FCC 16-88; 15 U.S.C. 7702(17) Details |
| 42 | Community relationships | System runs it | Legate | Agreed introductions and relationship history with organizations and current families willing to refer. No bought or scraped family lists. | Details |
| 43 | Requested follow-up | System runs it | Legate | Follow-up within the family’s request. Texts and AI calls require the applicable consent, and stop means stop. No cold family contact. | §501.059(5), (8)(a), F.S.; 47 CFR 64.1200(a)(2) Details |
| 44 | Marketing review | System prepares it | Studio | Website, brochure and ad drafts checked for scholarship wording, qualifications, nondiscrimination and commercial-email requirements. The head approves; no promised results. | Rev. Proc. 75-50; 15 U.S.C. 7704(a)(5) Details |
| 45 | Media-release review | System prepares it | Studio | A signed parent media release is verified and rewarded referrals are disclosed. The head approves; no fabricated reviews. | 16 CFR 255.5 Details |
These are responsibility assignments. Process counts do not weight time, certify compliance or prove 45 ready-made automations. Setup is per school; human review and the boundaries on each row are part of every process.
The school decides. The teacher grades.
Admission, aid, grades, accommodations, family conferences, discipline and hiring stay with your people. Teachers and committees keep their judgment, with no automated scoring or ranking of applicants.
Regaldi is software, not an educator, school, CPA or law firm. It holds no professional license and does not replace a required teaching certificate or licensed professional.
-
05 Admission decision Head or committee
§1002.421(1)(a), F.S.- What stays with people
- Scholarship schools keep their Title VI duties and admit under their own policies. The head or the committee decides, with no automated scoring or ranking.
- What the system does around it
- The head or the committee decides under the school’s nondiscrimination obligations. Any letter follows that decision.
-
12 Aid awards Committee or head
§1002.421, F.S.- What stays with people
- The committee or the head decides recipient and amount under the school’s published criteria. No score or award recommendation comes from the system; letters follow the decision.
- What the system does around it
- The committee or the head decides recipient and amount. Records and letters are drafted only after the decision.
-
21 Final grades Teacher
Rule 6A-1.0957, F.A.C. (yardstick)- What stays with people
- AI is never the decision maker without human review; for a private school that public-school rule is a yardstick. The teacher decides every grade and the principal keeps school sign-off.
- What the system does around it
- The teacher decides every grade and the principal keeps school sign-off. Nothing becomes final through an AI decision.
-
29 Accommodation decisions School team · district
34 CFR 300.137- What stays with people
- Parentally placed private-school students have no individual right to every service. The district decides its services plan; the school team chooses the school’s own supports.
- What the system does around it
- The school team chooses school supports and the district decides its own services. A person attends the district meeting.
-
30 Family conferences Teacher · parent
School judgment- What stays with people
- A conversation about a child’s needs happens between the teacher and the parent. Scheduling it does not replace it.
- What the system does around it
- The system schedules the conference and files the notes the teacher writes. Teacher and parent talk and agree the next steps.
-
31 Discipline Head of school
School handbook- What stays with people
- The head of school decides under the handbook. Records and letters follow the human decision.
- What the system does around it
- Records and letters are prepared only after the head’s decision. Nothing is decided by the system.
-
36 Hiring decisions Head of school
§1002.421(1)(m), F.S.- What stays with people
- The school verifies the required screening before employment and student access, and disqualification duties remain. The head of school decides.
- What the system does around it
- The head makes the employment decision after the required screening and checks; disqualification duties remain.
Measure the work you want to change.
Start with your school’s volumes, then measure one workflow with your team.
≈ modeled hours per week
About of staff hours a week. Selected for evaluation: about hours, of those hours.
(200 students × 5 min + 16 teachers × 150 min + 6 inquiries × 25 min) ÷ 60 = 59.2 hours a week; × 53.3% = 31.6 selected for evaluation
An estimate from the assumptions shown, not a measurement of a school or a promise of time saved. Process counts are not time shares. Review and approval take time. Teacher work is often preparation for a decision, so the result depends on how much the teacher edits.
Keep the next conversation moving.
Organize community relationships and follow up with families who asked to hear from you.
Find
LegateOrganizations near the school and current families willing to refer.
Existing inquiries, tours, open-house sign-ups and waitlist records.
Organization research only. No bought or scraped parent or child lists.
Research
Studio · LegatePublic organizational information and an appropriate contact.
The family’s request, channel permission and opt-outs.
Public contact details or an inbound request do not establish marketing consent.
Write
Studio · LegateAn introduction and an open-house invitation for review.
Replies and application reminders within the request.
The selected approval workflow; the required commercial-email identity, postal address and opt-out.
Call
LegateOnly organizations that agreed to a call.
Only families who requested a call, with the applicable consent for AI voice.
The AI identifies itself. No cold family calls or texts. Sales calls between 8 a.m. and 8 p.m., at most three on the same subject in 24 hours.
Follow up
LegateThe agreed next action and the relationship history.
Tour reminders and missing application items.
Channel permissions stay attached. “Stop” ends contact.
Present
Studio · LegateA school profile and an open-house agenda.
A family packet for a tour led by school staff.
PDF and Word. Eligibility belongs to the scholarship-funding organization. No promised outcomes.
Close
Studio · LegateA thank-you under the school’s referral policy.
The school decides admission; Legate prepares the approved contract and schedule.
A human admission decision and no per-enrollment fee. Rewarded referrals are disclosed in reviews.
School notices to a number a family supplied stay within school business and emergency purposes. That permission does not authorize enrollment marketing. AI voice is artificial voice under FCC 24-17. Obtain the applicable prior express consent, including written consent for for-profit marketing and Florida automated unsolicited sales contact (§501.059, F.S.). A tax-exempt nonprofit’s federal exception is not a general exception to Florida law. No cold family contact is offered. An inbound call or text is not itself written marketing consent.
Honor reasonable revocations promptly. The research records a federal 10-business-day revocation window, Florida’s 15-day STOP provision and a 10-business-day commercial-email opt-out window; the operating policy is immediate suppression, not continued contact during those windows. Promotional email carries accurate sender details, advertising identification, a postal address and an opt-out. Transactional notices remain separate from marketing. Details
Studio prepares the work. Legate organizes the follow-through.
Use your school’s files, your school’s screen and the workflows your staff agrees.
StudioPrepares the work · 30 processes
Reviewer The teacher, the head of school or the business manager
- Curriculum folder
Scope and sequence, guides and past materials in the folder you choose, read on request. Edits arrive as changes to review.
- PDF and editable Word
Worksheets, family packets, permission slips, score letters and compliance files, with headings and tables intact.
- Quiz forms, keys and large print
Two forms, answer keys and points tables, with ambiguous items flagged for the teacher.
- Comments, progress letters and email drafts
Drafts from the teacher’s notes, for the teacher to edit, sign and send.
- Supported computer use
With your permission Studio opens supported applications, clicks and types, and records its actions. Agree the supported systems, access and review steps during setup.
LegateOrganizes the follow-through · 13 processes
Reviewer A person at the school
- Family inquiries and history
Each family’s stage, channel permissions and the next step, answered in the school’s words.
- Enrollment agreements and signatures
Composed from the school’s template with the payment schedule attached and sent for signature after review. It does not bill.
- Configured approval workflow
For the selected workflow, outgoing drafts wait in the Trust Center for the school’s reviewer.
- Consent-aware follow-up and reminders
Tuition dates, missing forms, re-enrollment and compliance deadlines, with channel permissions and opt-outs.
- Inbound voice
Inbound calls, configured per school. Says it is automated. No outbound AI marketing call without consent.
For the selected Legate workflow, outgoing drafts wait in the Trust Center for the school’s reviewer; this description applies to that workflow. Inbound voice is an option configured per school, not a school deployment. Quarry, Herald and Ledger are not used on this page.
Set the access. Name the responsibility.
Keep school information under school control, with written processing, retention and deletion terms.
- The school’s computerThe chosen folderstays here
- Regaldi’s serverPasses the task contentstores memory and uploads
- AI providerAnthropic or OpenAIprocesses what the assistant reads for a task
- Staff only
- No student accounts and no student-facing chat. Teachers and office staff use the tools.
- Working files
- Files stay in the school’s chosen folder. Content read for a task is processed by Anthropic or OpenAI through Regaldi’s server.
- Stored information
- Conversation memory and uploaded files are stored on Regaldi’s server under written retention terms.
- Purpose and control
- School information is used only for the school’s authorized task, under the school’s control, with provider processing and disclosure restrictions specified in the agreement.
- Incident notice
- If personal information is exposed, the school is notified without delay so it can meet applicable notice duties, including Florida’s 30-day deadlines.
- Human review
- Check source records and drafts before relying on them. AI output can be wrong.
- Money
- Regaldi does not charge, collect, hold or move tuition or scholarship funds. Parents approve scholarship transfers themselves.
- Tuition reminders
- The business office controls the plan. No AI calls about money, harassment or contact from 9 p.m. to 8 a.m. Collection matters involving a represented parent go to the business office and counsel.
A flat fee for the agreed software and services. Nothing per application, enrolled student or tuition payment. No promised admissions, scholarships, grades or savings.
School obligations
The expanded obligations note, by topic. Each process on the map links here. General information, not legal advice.
Licensing and qualifications§§1002.42, 1002.421, F.S.
Florida private schools are not state-licensed institutions; scholarship participation has separate requirements. Teachers need the qualifying degree, experience or special expertise §1002.421 requires, and qualifications are published to parents. Required CPA, legal and teaching-certification work stays with appropriately qualified people.
Records and health§§1002.42(3), 1003.22, 1003.23, F.S.
The school keeps the daily enrollment and attendance register and the required permanent student information. Staff verify identity and release copies; closed-school record transfer duties remain. No general retention period for private-school records is invented.
Staff check the Department of Health certificate or a valid exemption before attendance and file the applicable annual report. Pending form renumbering is not presented as effective law. Fire and building-code duties stay with the facility.
Screening§1002.421(1)(m), (o), (p); §435.12, F.S.
The school verifies the required screening before student access, tracks rescreening and employment-history checks, and makes the hiring decision. Scholarship owners and operators have separate pre-engagement duties, and owners have the statutory fingerprint deadline after taking ownership. There is no universal Level 2 requirement for every employee of every non-scholarship private school; integral before- and after-care and child-care personnel rules need their own assessment.
Safety and ethics§§39.201, 39.205, 1006.061, F.S.
Required misconduct policies, training and hotline postings stay in place, including the applicable bilingual sign, and no confidentiality agreement hides misconduct. Reporting suspected abuse is immediate, personal and outside the system: Regaldi does not receive, screen, summarize, delay or route an abuse report, and the required postings are never a report intake.
The reach of the special institutional fine in §39.205(3) is not presented as a settled rule for K–12 schools.
FERPA and privacy34 CFR 99.31, 99.33; §501.171, F.S.
FERPA generally does not cover private K–12 schools without relevant U.S. Department of Education funding; Florida scholarship funds alone do not trigger it, direct federal grants can change the result, and district-delivered equitable services generally do not. The agreement still follows the FERPA school-official principles: direct control by the school, use only for the school’s task and no further disclosure.
Florida breach law and reasonable-security duties apply; if personal information is exposed, the school is told without delay so it can meet its notice duties, including Florida’s 30-day deadlines. Whether those duties reach a given nonprofit school is a question for counsel.
COPPA and AI16 CFR 312; rule 6A-1.0957, F.A.C. (yardstick)
This is a staff-only design: no student accounts and no student-facing chat, and no student companionship use. A student-facing service would need its own consent, security and retention design. No COPPA certification or blanket immunity is claimed.
The public-school AI rule effective October 29, 2026 is a yardstick, not a binding private-school rule or a certification: AI is not the decision maker without human review. Model-training conformity is not claimed before provider terms are settled.
Disability services34 CFR 300.132, 300.137; 42 U.S.C. 12181, 12187
Studio drafts the school’s own accommodation plan. District evaluation and services-plan decisions stay with the district, and parentally placed students do not have an individual entitlement to every service. The school’s internal plan is not called an IEP or a 504 plan; Section 504 depends on federal assistance. ADA Title III covers secular schools and tutoring centers, and the religious-entity exemption has a different scope. Qualified people decide the school’s obligations and supports.
Nondiscrimination and publicityTitle VI; Rev. Proc. 75-50; 16 CFR 255
Scholarship schools keep their Title VI duties; tax-exempt private schools keep the racial-nondiscrimination publicity, records and applicable annual IRS certification. Admission and aid have no automated scoring or ranking.
School ads state scholarship eligibility accurately and promise no results. A parent’s signed media release precedes any real student photo, story or testimonial, rewarded referrals are disclosed, and no testimonial is ever generated and presented as real.
Donors26 U.S.C. 170(f)(8), 6115
Acknowledgments for gifts of $250 or more and quid-pro-quo disclosures for payments over $75 are drafted from the actual gift record. Applicable commercial-email rules remain. Regaldi does not establish tax deductibility.
Calls, texts and emailFCC 16-88, 24-17; 47 CFR 64.1200; §§501.059, 501.616(6), F.S.; CAN-SPAM
School notices to a number a family supplied stay within school business and emergency purposes; that permission does not authorize enrollment marketing. AI voice is artificial voice under FCC 24-17. The applicable prior express consent is obtained, including written consent for for-profit marketing and Florida automated unsolicited sales contact. A tax-exempt nonprofit’s federal exception is not a general exception to Florida law. No cold family contact is offered, and an inbound call or text is not itself written marketing consent.
Sales calls stay within 8 a.m. to 8 p.m., at most three on the same subject in 24 hours. Revocations are honored at once: the research records a federal 10-business-day window, Florida’s 15-day STOP provision and a 10-business-day commercial-email window, and the operating policy is immediate suppression. Promotional email carries accurate sender details, advertising identification, a postal address and an opt-out; transactional notices stay separate from marketing.
Money and tuition reminders§§559.55, 559.72, 1002.421(1)(f)2, F.S.
Regaldi does not charge, collect, hold or move tuition or scholarship funds, and parents approve scholarship transfers themselves. A signed contract is not a payment plan entered in the tuition system.
The business office controls the plan. No AI calls about money, no harassment and no contact from 9 p.m. to 8 a.m. Collection matters involving a represented parent go to the business office and counsel.
Scholarships§§1002.394, 1002.395, 1002.421, F.S.
The scholarship-funding organization decides eligibility and payments; Regaldi prepares the school’s paperwork for staff to submit and does not act for the parent. The annual survey date for scholarship participants is not a universal deadline for every private school, and school leaders keep accountability for admission health requirements and compliance.
A smaller front office still has recurring work.
Studio prepares your materials and progress-report drafts. Legate organizes inquiries, scheduling and agreed follow-up.
Tutoring centers have different obligations from scholarship-participating schools. Compulsory-attendance tutoring requires a valid Florida teaching certificate. Scholarship-paid tutoring has qualification requirements. Child-care licensing may apply to the actual service. For-profit marketing texts and AI calls require written consent. No student accounts or chat.
Independent teachers and tutors: explore Studio.
Start with one workflow.
Choose a recurring task, agree the access and review owner, then measure the result with your own staff.
- 01 · DiagnosticTwo to three weeks
Scope
A teacher’s fractions-quiz pack or an enrollment-file completeness check, with the permissions, templates, source files, reviewer and a fixed scope.
Credited once toward the project.
- 02 · PilotOne process
Configure
The workflow set up for the school, with the review step agreed and the supported systems named.
Where a question remains open after the diagnostic.
- 03 · BuildIn stages
Review
Preparation time, correction time and review time recorded before any expansion is discussed.
There is no school pilot or outcome evidence to cite; the first engagement records the real baseline.
Flat fee for the agreed scope. No fee per application, enrolled student or tuition collected. Regaldi pays and receives nothing for referrals.
The scope of each stage is agreed in writing. A fixed fee does not authorize a licensed act or substitute for the school’s compliance. Regaldi reports what it observes and its limits; it does not promise results.
Prices: regaldi.ai/pricing/
Bring Ita one workflow
Tell us your role, the size of your school, whether it takes scholarships, and one workflow you would start with. A principal reads every inquiry and writes back by email. Do not include family names, student records, health information, documents or passwords.
A reply comes by email. A form submission is not consent to marketing calls.
Do not include patient information, client files or passwords. Sending this does not purchase a service. Your message is relayed to office@regaldi.ai through FormSubmit; our Privacy Policy applies.
Regaldi LLC is a Florida software company. It holds no professional license and does not provide licensed educational, legal or accounting services. General information, not legal advice. Each school remains responsible for its own compliance. The rule summaries on this page are simplified; read the full texts linked here. AI output can be inaccurate and must be reviewed by the responsible person before it is relied on.