Your design. Your decision. The project record, in order.

Regaldi LLC holds no architecture license and does not practise architecture or engineering, and its AI assistant never calls itself an architect. Prepared work stays inside the firm’s supervised workflow; the architect reviews, modifies, approves and adopts it as appropriate, and supervision remains personal and undelegable. The client keeps direct access to the architect.

Rule 61G1-23.015 names project records as evidence of responsible supervising control: agreements, meeting records, communications, research, design sketches and review notations. The assistant does not invent site observations, substitute a log for supervision or promise protection from a complaint. Existing statutory exemptions for some buildings do not create an AI practice exemption; where an architect’s seal is required, the supervising-control rules apply.

The system never stores, forwards or applies the architect’s seal or digital signature, never holds the signing certificate and never edits a sealed file. The architect alone controls signing and sealing. The architect releases the sealed set; the firm or contractor submits under its own login.

Studio works with the PDFs and files your firm exports. Drawing checks are text-level checks: title-block fields, sheet references and dates. It does not measure vector geometry or dimensions, mark up the PDF, drive drawing applications or provide a CAD/BIM connector. There is no permit-portal adapter or agreement e-signature connector. Browser actions use approved access and each submit requires confirmation.

Research for an existing project: not a survey, zoning determination, title search or engineering opinion, and an empty result does not prove that no record exists. Permits: unincorporated Miami-Dade and the City of Miami. Code and building violations: unincorporated Miami-Dade. Recertification: City of Miami, per parcel. Other cities require the firm’s own portal research.

Inspection feeds carry failed or correction-required results without a folio, and violation liens also lack one; neither is attached to a parcel without a checked match. Recertification status may be years old, so event and observation dates stay separate, and a daily collection run does not make the underlying record current. Planning applications and milestone-inspection status are not collected; flood zones, setbacks, zoning interpretation, surveys and old drawing retrieval are not Quarry capabilities. No owner outreach list is built from violations, unsafe structures, failed recertifications, special assessments or storm damage.

The architect decides the response to a plan-review notice and any design change; drafts stay subject to review and adoption. The receipt date and the applicable revision deadline are shown with their source, and not every review letter starts the same statutory clock. Drafting does not obtain a permit.

The edition of the Florida Building Code in effect on the date of application governs the permitted work. Studio keeps the jurisdiction, application date and code-edition record together; the architect determines the provisions that apply. Energy and accessibility work is document assembly and consistency checking, without compliance calculations or scope determinations.

Conflicts need the architect’s review and written disclosure where they apply. The principal chooses consultant scopes and agreement terms, using the firm’s own forms. Where the firm uses §558.0035 language its prominence and formatting are kept; public-agency terms keep the §725.08 limits and the §287.055(6) clause. Copyright and license provisions go to the principal, with counsel as appropriate.

Specifications use the firm’s masters and the architect’s chosen products, with no undisclosed supplier consideration or contractor gratuity. Engineering beyond purely incidental services stays with the appropriately licensed professional.

Threshold-building structural inspection plans and sealed code statements belong to the responsible architect or engineer. Submittal actions, payment certification, completion determinations, and scope, cost and time judgments stay with their responsible people. A software review is not professional approval, and field reports are drafted only from the architect’s actual observations.

The qualifier’s license number belongs in firm advertising, and the firm’s name is used with “architect”, “architecture” or “architectural”. The firm’s role in past work is not exaggerated and no outcome is promised. A photograph of publicly visible architecture and the photographer’s rights are separate questions; actual project images are used with rights cleared.

AI or automated voice calls and automated texts require prior express written consent; an inquiry, a public listing or an existing business relationship alone does not replace it. The assistant discloses that it is automated. National, Florida and internal do-not-call lists are checked, calls stay within 8 a.m. to 8 p.m. at the recipient’s location and Florida’s frequency limits, recording requires every party’s consent, and STOP and revocation are honored promptly. No cold AI calls.

Email uses accurate sender details, the firm’s postal address and a working opt-out honored within 10 business days, with immediate suppression as the operating policy. The firm approves outgoing messages and truthful advertising.

Regaldi charges a flat fee for software and services and pays and takes nothing for referrals. Nothing depends on selection, professional fees, project wins or public-contract awards. No bribe, commission or gift to obtain selection, and association officers and managers receive no kickbacks.

Public pursuits stay inside the firm: Studio prepares the firm’s own qualifications materials, and the principal decides and submits. Regaldi is not retained to solicit or secure a public contract. Selection follows qualifications, with compensation discussed during competitive negotiations. Flat fees do not remove the separate restriction on retained solicitors.

License tracking uses the firm’s qualification with the Board and actual registry records. The 30-day change notifications and the 60-day sole-qualifier replacement rule are kept distinct. Continuing-education quantities in the research are secondary evidence and are not presented as a verified renewal rule. Consultant checks use the licensing board of each profession: FBPE for engineers, and FDACS for surveyors and mappers (§472.007, F.S.); a missing result proves nothing by itself.

Claims, Chapter 558 notices and Board complaints go to the principal and counsel, with notice, inspection and response dates tracked from the actual matter. Limitation and repose periods do not set a universal deletion schedule; retention and litigation holds follow the firm’s plan. Payment follow-up complies with applicable collection rules: no harassment and no invented debt consequence.

Files stay in the firm’s working folder, and the firm chooses the folders and supported accounts the assistant may use. Content the assistant reads for a task passes through Regaldi’s server to the AI provider, currently Anthropic or OpenAI; conversation memory and uploaded attachments are stored on Regaldi’s server under written terms covering access, retention and deletion.

One firm’s drawings are never used for another firm. Client confidences are preserved, and agency-provided exempt plans keep their exempt status. Keeping sealed files as unchanged project records grants no access to signing credentials. No local-only processing, zero-retention, certification or SOC 2 claim.