You inspect. Regaldi organizes the work.
Your AI assistant gathers building records, organizes field photos, and prepares report drafts in PDF and Word. You inspect, make the engineering decisions, and sign and seal.
Film transcript
You inspect the building. The work around that inspection starts before you arrive.
Studio turns your field notes and photos into a preliminary report draft and photo log, as PDF and editable Word. Missing measurements stay flagged for your review.
Quarry assembles the building's available history, with sources and dates. Coverage gaps stay visible. Unsafe-structure cases are not collected, and milestone dates cannot be calculated from Quarry. Regaldi runs twenty of forty-three recurring processes, prepares thirteen for the licensed professional's decision, and leaves ten with them. Every automated process names its tool. Human confirmation stays part of the work.
Document requests, proposals, photo logs and calendars stay organized. Your team approves outgoing work.
Prepare board letters and partner follow-ups. AI marketing calls require written consent. No payment for referrals or selection.
Studio for drafts. Quarry for records. Legate for approved follow-through. Your tools, around your work. You inspect, judge condition, recommend repairs and reserve funding, then sign and seal. The responsibility stays yours.
Regaldi.
Regulated. Aligned. Digital. Start with one workflow.
Regaldi runs 20 of 43 recurring processes, prepares 13 for the licensed professional’s decision, and leaves 10 with them.
System-run administrative work includes human confirmation and approval. Reserved work belongs to the engineer or the firm’s principal. Setup requirements apply.
- System runs
- 20
- Prepares for decision
- 13
- Engineer or principal
- 10
- Recurring processes
- 43
Processes each tool runs or prepares; a process two tools share counts for both. Responsibility assignments, not measured time savings or a count of finished integrations. Each process and its tool
In short
Regaldi LLC is a Florida software company that gives engineering firms an AI assistant for milestone inspections, recertifications and reserve studies. Quarry gathers building records and history with their gaps, Regaldi Studio organizes field photos into photo logs and prepares report drafts in PDF and Word marked preliminary, and Legate keeps approved follow-through and document coordination moving. Of the 43 recurring processes mapped for an engineering inspection firm, Regaldi runs 20 with a person at the firm confirming, prepares 13 for the engineer’s decision, and leaves 10 with the engineer or principal, including the visual inspection, the testing program, findings and repairs, and signing and sealing. Regaldi is not an engineering firm. Working files remain in the firm’s folder; content read for a task passes through Regaldi’s server to the AI provider, and client data is not used for anyone else. Work starts with one workflow and a written scope.
Related professionsHome inspectorsArchitecture firmsPermit expeditersAll industries
Your field notes. A structured report draft.
Studio organizes your notes and JPEG or PNG photos into a preliminary report and photo log, with missing information clearly marked.
Preliminary / For review only. Not sealed. Not intended for permit, construction or bidding. Findings, repair recommendations and the decision to proceed to Phase 2 belong to the engineer.
Photo originals stay unchanged. Captions come from your notes. Missing measurements remain missing until you confirm them. Convert HEIC photos before use. Each jurisdiction’s mandatory reporting form is used where required; the engineer is responsible for any software’s results.
- Dimension not recorded: engineer to confirm
- Electrical report not in folder
- Prior sealed report: successor-reliance decision required
- Thermography report not received
Bring the building’s record to the inspection.
Quarry gathers available permit and violation history for a building your firm is engaged on, with sources, dates and coverage gaps.
- Public-record research, not a title search, survey or engineering opinion. Empty results are not a clean record.
- Permits
- Issued records within the available rolling window for unincorporated Miami-Dade; permit-status changes for the City of Miami. Other municipalities require checks in their own portals.
- Violations
- Building and code violations: supported unincorporated-county sources. Some lien records lack a parcel link. A name match is not identity proof.
- Recertification
- City of Miami only, per parcel. Read the event date and current parcel use together. An old status is not a current determination.
- Unsafe structures
- Unsafe-structure cases: not collected. The required official case-history check remains open.
- Occupancy date
- No certificate-of-occupancy date in Quarry. Milestone dates come from the building official’s notice and building records, then require the engineer’s verification.
- Condominium parcels
- Condominium common-parcel timelines may be unavailable. Start with the address or appropriate unit records and verify the building match.
- Coverage and meaning
- Broward coverage is outside the demonstrated access. Public-record research is not a title search, survey or engineering opinion. An empty result is not a clean record.
Keep every open item attached to the building.
Studio and Legate organize association document requests, access arrangements, proposals and deadline calendars.
- 01 · Legate · Studio Request records Old reports, drawings, repair permits and lab reports requested after approval.
- 02 · Studio Index received files Each file indexed by date, building and component.
- 03 · Studio Flag gaps Missing reports and unanswered requests listed.
- 04 · Engineer Engineer reviews Technical review stays with the engineer. Engineer of record
- 05 · Studio · Legate Approved delivery Only engineer-released documents, with delivery proof kept.
Existing systems
No connector is claimed for analysis, drawing, reserve-study, laboratory or county systems.
Portal work uses the firm’s own authorized browser and login. A person approves sends and filing; the engineer personally controls all signing and sealing. The engineer-released sealed version is archived unmodified with its delivery evidence. The association sends owner-access notices and required owner distributions. The system never turns a draft into a sealed submission.
43 recurring processes. Responsibility stays visible.
20 run with human confirmation. 13 prepared for a professional decision. 10 retained by the engineer or principal. Each cell names the tool that does the work, or the person who holds it.
- System runs it
- 20
- System prepares it
- 13
- Engineer or principal
- 10
- Processes mapped
- 43
- Studio22
- Quarry2
- Legate14
- A process two tools share counts for both. Radar and Herald carry none.
- S · System runs it. A person confirms, approves or sends.
- P · System prepares it. The responsible professional decides.
- H · Engineer or principal. The engineer or principal performs the reserved act.
Hover, focus or tap a process to see what the system does. Setup conditions print on the cell.
Inquiries, proposals and engagement
- The system runs the administrative work; a person at the firm confirms, approves or sends. Requests from associations, managers, owners, lenders and attorneys are logged and answered in the firm’s words, with the intake questions: address, stories, the official notice and its date, prior reports. The reply says it is automated and gives no view on the building.Tool: Legate§471.005(7), F.S.
- The system runs the administrative work; a person at the firm confirms, approves or sends. Configured per firm: a voice assistant says it is automated, takes the request and books a callback. A reported hazard goes straight to the on-call engineer, with no safety verdict; if anyone is in immediate danger, call 911.Tool: LegateSetup option
- The AI assistant prepares it; the responsible professional decides. From the notice and the building records, the programs that may apply are listed for the engineer to confirm. Unclear cases go to the association’s counsel.Tool: Studio§553.899(3), F.S.
- The AI assistant prepares it; the responsible professional decides. Scope by phase, exclusions and schedule from the firm’s rate sheet, as PDF and Word, with the written disclosure of any intent to bid on repairs and any interest in contractors. The principal sets the fee.Tool: Studio§553.899(12); §718.112(2)(g)3.b, F.S.
- The engineer or the principal performs the reserved act. The system organizes the records around it. The system records the version signed and who signed it. The principal agrees the terms and signs for the qualified engineering firm.Held by: Principal§471.023(1), F.S.
- The system runs the administrative work; a person at the firm confirms, approves or sends. After approval, the proposal is followed up with the manager before the board meeting that will vote on it; replies are recorded in the client history.Tool: LegateCAN-SPAM
- The system runs the administrative work; a person at the firm confirms, approves or sends. Past engagements, contractor relationships and relatives’ interests are searched against the association and its vendors; matches are listed for the principal’s conflict decision.Tool: StudioRule 61G15-19.001(6)(e), F.A.C.
Records, history and site logistics
- The system runs the administrative work; a person at the firm confirms, approves or sends. After approval, a request list goes to the manager: prior reports, reserve studies, drawings, repair permits and lab reports, each tracked to receipt and chased.Tool: Legate · Studio
- The system runs the administrative work; a person at the firm confirms, approves or sends. Permits, violations and dated City of Miami recertification records where covered, each with its source and date and the gaps named. Unsafe-structure cases are not collected; the official check remains open.Tool: Quarry · Studio
- The system runs the administrative work; a person at the firm confirms, approves or sends. Prior reports are read and indexed by date, building and component; missing material is listed.Tool: Studio
- The AI assistant prepares it; the responsible professional decides. Certificate-of-occupancy date, stories, height, use and qualification facts are gathered from building records, each with its source, for the engineer to confirm. Quarry supplies no certificate-of-occupancy date.Tool: Studio§553.899(3)(a), F.S.
- The engineer or the principal performs the reserved act. The system organizes the records around it. The system lists every prior sealed finding a draft would rely on. The engineer decides on reliance, independently re-creates the work and assumes responsibility where required.Held by: Engineer of record§471.025(4), F.S.
- The system runs the administrative work; a person at the firm confirms, approves or sends. Visit dates, access lists, keys and escorts are coordinated with the manager; the association sends the notices to owners.Tool: Legate
- The system runs the administrative work; a person at the firm confirms, approves or sends. Only tests, specialists and locations the engineer has already selected are booked; their reports are tracked to receipt.Tool: LegateRule 61G15-18.011(1)(b)3, F.A.C.
Field inspection and data
- The engineer or the principal performs the reserved act. The system organizes the records around it. The system prepares the walk list from prior reports and the history packet. The engineer personally inspects and assesses; an architect participates only where the law permits.Held by: Engineer of record§553.899(7)(a), F.S.
- The engineer or the principal performs the reserved act. The system organizes the records around it. The system records the program and the chosen locations. The engineer chooses the testing methods and where to test.Held by: Engineer of record§553.899(7)(b), F.S.; rule 61G15-18.011(1)(b)3, F.A.C.
- The system runs the administrative work; a person at the firm confirms, approves or sends. JPEG and PNG photos are filed by building, floor, elevation and component using the engineer’s notes; originals stay unchanged and captions are the engineer’s.Tool: Studio
- The system runs the administrative work; a person at the firm confirms, approves or sends. Field voice memos and note scans are transcribed and attached to the photo and location they describe. Recording a conversation needs every party’s consent.Tool: Studio§934.03, F.S.
- The AI assistant prepares it; the responsible professional decides. Tables are filled only from recorded measurements and lab results; every missing, unreadable or inconsistent value is flagged for the engineer. No measurement is estimated.Tool: StudioRules 61G15-19.001(6)(a), 61G15-30.008, F.A.C.
- The engineer or the principal performs the reserved act. The system organizes the records around it. The system shows the observations and photos per element. The engineer determines substantial structural deterioration and whether a second phase is required.Held by: Engineer of record§553.899(2)(b), (7)(b), F.S.
Reports, seals and filings
- The AI assistant prepares it; the responsible professional decides. A preliminary report in PDF and Word, in the jurisdiction’s required form where one applies, built from the engineer’s notes, tables and findings and marked “Preliminary / For review only”.Tool: StudioRule 61G15-23.001(2)(b), F.A.C.
- The AI assistant prepares it; the responsible professional decides. A plain summary drafted from the engineer’s report for the engineer to approve; the association distributes it.Tool: Studio§553.899(8), F.S.
- The AI assistant prepares it; the responsible professional decides. The component inventory and visual-inspection section are prepared; the professional supplies the estimates and verifies the scope.Tool: Studio§718.112(2)(g)1, 2, F.S.
- The AI assistant prepares it; the responsible professional decides. The schedule is computed from the lives, costs, inflation and interest the professional sets, including the baseline funding plan. The professional verifies the results.Tool: Studio§718.112(2)(g)4, F.S.
- The engineer or the principal performs the reserved act. The system organizes the records around it. The system shows the draft and its gaps. The engineer writes the findings, the repair recommendations, the unsafe-condition statement and the items needing further inspection.Held by: Engineer of record§553.899(8)(c)–(f), F.S.
- The engineer or the principal performs the reserved act. The system organizes the records around it. The system shows the inputs, sources and computed schedule. The engineer, or an architect or qualified reserve specialist where the statute permits, sets useful lives, replacement costs and recommended funding.Held by: Engineer or reserve professional§718.112(2)(g)3.a, F.S.
- The engineer or the principal performs the reserved act. The system organizes the records around it. The system checks that the signature page names the firm, the engineer and the license number. The engineer signs, dates and seals personally; the digital signature stays under the engineer’s sole control and the system never applies it.Held by: Engineer of record§471.025(1), F.S.; rules 61G15-23.001, 61G15-23.004, F.A.C.
- The system runs the administrative work; a person at the firm confirms, approves or sends. Only engineer-released documents are sent, after approval; portal submission is human-authorized through the firm’s own login, and delivery proof is kept.Tool: Studio · Legate§553.899(6), (8), F.S.
Deadlines, repairs and follow-through
- The system runs the administrative work; a person at the firm confirms, approves or sends. Dates based on the notice, the building record and the applicable program are organized per building for the engineer to verify.Tool: Studio · Legate
- The AI assistant prepares it; the responsible professional decides. Extension requests and supporting materials are drafted for professional review, including any statement the engineer must personally seal.Tool: Studio§553.899(3)(c), F.S.
- The engineer or the principal performs the reserved act. The system organizes the records around it. When the engineer flags a hazard, the system pages the engineer and the principal and prepares notices with times. The engineer decides and reports; the system never judges danger.Held by: Engineer of recordRule 61G15-19.001(6)(k), F.A.C.; BORA Policy 05-05 §III.F
- The AI assistant prepares it; the responsible professional decides. The test status and completion timeline are drafted for the engineer’s review, signature, seal and submission.Tool: Studio§553.899(7)(b), F.S.
- The system runs the administrative work; a person at the firm confirms, approves or sends. Bids, questions, submittals and each bidder’s written interest disclosures are logged and routed; technical review stays with the engineer.Tool: Studio · Legate§553.899(12), F.S.
- The AI assistant prepares it; the responsible professional decides. Occupancy-during-repair and completion letters are drafted from the engineer’s instructions; the engineer re-inspects, decides and seals.Tool: Studio
- The system runs the administrative work; a person at the firm confirms, approves or sends. Building-official comments, information requests and quality checks are logged, routed to the engineer and tracked to closure.Tool: Legate
The firm, money and new business
- The system runs the administrative work; a person at the firm confirms, approves or sends. Each engineer’s license and renewal, the firm’s qualification and its qualifying agents are tracked with reminders. No automatic compliance certification.Tool: LegateRegistry path confirmed on first use§471.023(4), F.S.
- The system runs the administrative work; a person at the firm confirms, approves or sends. Each sealed version is filed unmodified with its calculations under the firm’s retention policy; nothing is shared outside the engagement without the client’s consent.Tool: StudioRules 61G15-30.009, 61G15-19.001(6)(q), F.A.C.
- The system runs the administrative work; a person at the firm confirms, approves or sends. Approved invoices and reminders go out under the engagement terms; the principal decides on holds and collections.Tool: Legate
- The system runs the administrative work; a person at the firm confirms, approves or sends. Associations the firm has served get approved reminders of their next inspection cycle and agreed follow-ups, with channel permissions kept.Tool: LegateCAN-SPAM; TCPA
- The system runs the administrative work; a person at the firm confirms, approves or sends. Management firms, association attorneys, insurance agents, reserve specialists and architects: research, approved introductions and agreed follow-ups. No gifts, money or commissions for selection or referrals.Tool: LegateRule 61G15-19.001(6)(d), F.A.C.; §§718.111(1)(a), 720.3033(3), F.S.
- The AI assistant prepares it; the responsible professional decides. Company and association records in the areas the principal selects, with sources and dates, for the principal’s review. Not a prediction of engagement, no unsafe-case targeting and no Radar.Tool: Quarry
- The AI assistant prepares it; the responsible professional decides. Letters to boards care of the association’s address and partner capability sheets, drafted with the qualified firm name and license details, for approval.Tool: StudioRule 61G15-19.001(2), (3), F.A.C.
- The engineer or the principal performs the reserved act. The system organizes the records around it. The system checks numbers against the national, Florida and firm do-not-call lists and records results. The principal dials personally; there are no autonomous AI cold calls.Held by: Principal§§501.059, 501.616(6), F.S.; TCPA
Read the whole map as a list
| No. | Process | Who carries it | Tool or holder | What the system does | Rule |
|---|---|---|---|---|---|
| Inquiries, proposals and engagement | |||||
| 01 | Inquiry intake | System runs it | Legate | Requests from associations, managers, owners, lenders and attorneys are logged and answered in the firm’s words, with the intake questions: address, stories, the official notice and its date, prior reports. The reply says it is automated and gives no view on the building. | §471.005(7), F.S. Details |
| 02 | After-hours intakeSetup option | System runs it | Legate | Configured per firm: a voice assistant says it is automated, takes the request and books a callback. A reported hazard goes straight to the on-call engineer, with no safety verdict; if anyone is in immediate danger, call 911. | Details |
| 03 | Scope check | System prepares it | Studio | From the notice and the building records, the programs that may apply are listed for the engineer to confirm. Unclear cases go to the association’s counsel. | §553.899(3), F.S. Details |
| 04 | Proposal draft | System prepares it | Studio | Scope by phase, exclusions and schedule from the firm’s rate sheet, as PDF and Word, with the written disclosure of any intent to bid on repairs and any interest in contractors. The principal sets the fee. | §553.899(12); §718.112(2)(g)3.b, F.S. Details |
| 05 | Engagement terms | Engineer or principal | Principal | The system records the version signed and who signed it. The principal agrees the terms and signs for the qualified engineering firm. | §471.023(1), F.S. Details |
| 06 | Proposal follow-up | System runs it | Legate | After approval, the proposal is followed up with the manager before the board meeting that will vote on it; replies are recorded in the client history. | CAN-SPAM Details |
| 07 | Conflict check | System runs it | Studio | Past engagements, contractor relationships and relatives’ interests are searched against the association and its vendors; matches are listed for the principal’s conflict decision. | Rule 61G15-19.001(6)(e), F.A.C. Details |
| Records, history and site logistics | |||||
| 08 | Document requests | System runs it | Legate · Studio | After approval, a request list goes to the manager: prior reports, reserve studies, drawings, repair permits and lab reports, each tracked to receipt and chased. | Details |
| 09 | Building history | System runs it | Quarry · Studio | Permits, violations and dated City of Miami recertification records where covered, each with its source and date and the gaps named. Unsafe-structure cases are not collected; the official check remains open. | Details |
| 10 | Prior-report index | System runs it | Studio | Prior reports are read and indexed by date, building and component; missing material is listed. | Details |
| 11 | Building facts | System prepares it | Studio | Certificate-of-occupancy date, stories, height, use and qualification facts are gathered from building records, each with its source, for the engineer to confirm. Quarry supplies no certificate-of-occupancy date. | §553.899(3)(a), F.S. Details |
| 12 | Prior-work reliance | Engineer or principal | Engineer of record | The system lists every prior sealed finding a draft would rely on. The engineer decides on reliance, independently re-creates the work and assumes responsibility where required. | §471.025(4), F.S. Details |
| 13 | Site access | System runs it | Legate | Visit dates, access lists, keys and escorts are coordinated with the manager; the association sends the notices to owners. | |
| 14 | Test scheduling | System runs it | Legate | Only tests, specialists and locations the engineer has already selected are booked; their reports are tracked to receipt. | Rule 61G15-18.011(1)(b)3, F.A.C. Details |
| Field inspection and data | |||||
| 15 | Visual inspection | Engineer or principal | Engineer of record | The system prepares the walk list from prior reports and the history packet. The engineer personally inspects and assesses; an architect participates only where the law permits. | §553.899(7)(a), F.S. Details |
| 16 | Testing program | Engineer or principal | Engineer of record | The system records the program and the chosen locations. The engineer chooses the testing methods and where to test. | §553.899(7)(b), F.S.; rule 61G15-18.011(1)(b)3, F.A.C. Details |
| 17 | Photo log | System runs it | Studio | JPEG and PNG photos are filed by building, floor, elevation and component using the engineer’s notes; originals stay unchanged and captions are the engineer’s. | Details |
| 18 | Notes transcription | System runs it | Studio | Field voice memos and note scans are transcribed and attached to the photo and location they describe. Recording a conversation needs every party’s consent. | §934.03, F.S. Details |
| 19 | Observation tables | System prepares it | Studio | Tables are filled only from recorded measurements and lab results; every missing, unreadable or inconsistent value is flagged for the engineer. No measurement is estimated. | Rules 61G15-19.001(6)(a), 61G15-30.008, F.A.C. Details |
| 20 | Deterioration decision | Engineer or principal | Engineer of record | The system shows the observations and photos per element. The engineer determines substantial structural deterioration and whether a second phase is required. | §553.899(2)(b), (7)(b), F.S. Details |
| Reports, seals and filings | |||||
| 21 | Report draft | System prepares it | Studio | A preliminary report in PDF and Word, in the jurisdiction’s required form where one applies, built from the engineer’s notes, tables and findings and marked “Preliminary / For review only”. | Rule 61G15-23.001(2)(b), F.A.C. Details |
| 22 | Inspector summary | System prepares it | Studio | A plain summary drafted from the engineer’s report for the engineer to approve; the association distributes it. | §553.899(8), F.S. Details |
| 23 | Reserve study inventory | System prepares it | Studio | The component inventory and visual-inspection section are prepared; the professional supplies the estimates and verifies the scope. | §718.112(2)(g)1, 2, F.S. Details |
| 24 | Funding calculations | System prepares it | Studio | The schedule is computed from the lives, costs, inflation and interest the professional sets, including the baseline funding plan. The professional verifies the results. | §718.112(2)(g)4, F.S. Details |
| 25 | Findings and repairs | Engineer or principal | Engineer of record | The system shows the draft and its gaps. The engineer writes the findings, the repair recommendations, the unsafe-condition statement and the items needing further inspection. | §553.899(8)(c)–(f), F.S. Details |
| 26 | Reserve conclusions | Engineer or principal | Engineer or reserve professional | The system shows the inputs, sources and computed schedule. The engineer, or an architect or qualified reserve specialist where the statute permits, sets useful lives, replacement costs and recommended funding. | §718.112(2)(g)3.a, F.S. Details |
| 27 | Signature and seal | Engineer or principal | Engineer of record | The system checks that the signature page names the firm, the engineer and the license number. The engineer signs, dates and seals personally; the digital signature stays under the engineer’s sole control and the system never applies it. | §471.025(1), F.S.; rules 61G15-23.001, 61G15-23.004, F.A.C. Details |
| 28 | Delivery and filing | System runs it | Studio · Legate | Only engineer-released documents are sent, after approval; portal submission is human-authorized through the firm’s own login, and delivery proof is kept. | §553.899(6), (8), F.S. Details |
| Deadlines, repairs and follow-through | |||||
| 29 | Building calendar | System runs it | Studio · Legate | Dates based on the notice, the building record and the applicable program are organized per building for the engineer to verify. | Details |
| 30 | Extension draft | System prepares it | Studio | Extension requests and supporting materials are drafted for professional review, including any statement the engineer must personally seal. | §553.899(3)(c), F.S. Details |
| 31 | Danger reporting | Engineer or principal | Engineer of record | When the engineer flags a hazard, the system pages the engineer and the principal and prepares notices with times. The engineer decides and reports; the system never judges danger. | Rule 61G15-19.001(6)(k), F.A.C.; BORA Policy 05-05 §III.F Details |
| 32 | Phase 2 progress | System prepares it | Studio | The test status and completion timeline are drafted for the engineer’s review, signature, seal and submission. | §553.899(7)(b), F.S. Details |
| 33 | Repair-phase logs | System runs it | Studio · Legate | Bids, questions, submittals and each bidder’s written interest disclosures are logged and routed; technical review stays with the engineer. | §553.899(12), F.S. Details |
| 34 | Occupancy letters | System prepares it | Studio | Occupancy-during-repair and completion letters are drafted from the engineer’s instructions; the engineer re-inspects, decides and seals. | Details |
| 35 | Official comments | System runs it | Legate | Building-official comments, information requests and quality checks are logged, routed to the engineer and tracked to closure. | Details |
| The firm, money and new business | |||||
| 36 | License remindersRegistry path confirmed on first use | System runs it | Legate | Each engineer’s license and renewal, the firm’s qualification and its qualifying agents are tracked with reminders. No automatic compliance certification. | §471.023(4), F.S. Details |
| 37 | Archive and privacy | System runs it | Studio | Each sealed version is filed unmodified with its calculations under the firm’s retention policy; nothing is shared outside the engagement without the client’s consent. | Rules 61G15-30.009, 61G15-19.001(6)(q), F.A.C. Details |
| 38 | Invoice follow-up | System runs it | Legate | Approved invoices and reminders go out under the engagement terms; the principal decides on holds and collections. | |
| 39 | Past-client follow-up | System runs it | Legate | Associations the firm has served get approved reminders of their next inspection cycle and agreed follow-ups, with channel permissions kept. | CAN-SPAM; TCPA Details |
| 40 | Partner relationships | System runs it | Legate | Management firms, association attorneys, insurance agents, reserve specialists and architects: research, approved introductions and agreed follow-ups. No gifts, money or commissions for selection or referrals. | Rule 61G15-19.001(6)(d), F.A.C.; §§718.111(1)(a), 720.3033(3), F.S. Details |
| 41 | Building research | System prepares it | Quarry | Company and association records in the areas the principal selects, with sources and dates, for the principal’s review. Not a prediction of engagement, no unsafe-case targeting and no Radar. | Details |
| 42 | Board letters | System prepares it | Studio | Letters to boards care of the association’s address and partner capability sheets, drafted with the qualified firm name and license details, for approval. | Rule 61G15-19.001(2), (3), F.A.C. Details |
| 43 | Phone prospecting | Engineer or principal | Principal | The system checks numbers against the national, Florida and firm do-not-call lists and records results. The principal dials personally; there are no autonomous AI cold calls. | §§501.059, 501.616(6), F.S.; TCPA Details |
These are responsibility assignments across the firm’s work, not 43 integrations, a measured automation share or a measure of time saved. Public-record research is not Engineering Radar. Left off the map on purpose: any condition opinion, safety assurance or pass given by the system; filling in a measurement the engineer did not record; choosing tests or locations; applying a seal or digital signature; deciding substantial structural deterioration; setting useful lives, costs or funding; telling an association it may waive reserves; contacting unit owners about assessments, unsafe-structure cases or a building in the news; AI calls and texts without prior express written consent; paying or taking anything for referrals.
Your judgment. Your signature. Your seal.
Only the engineer inspects, judges structural condition, makes repair recommendations and reserve-funding conclusions, and signs and seals the engineering work. Drafting happens under the engineer’s responsible charge (rule 61G15-18.011, F.A.C.); a seal goes only on work prepared under that charge (§471.033(1)(j), F.S.); the engineer verifies all software output (rule 61G15-30.008, F.A.C.).
Regaldi LLC is a Florida software company. It holds no engineering or architecture license or certificate of authorization. It inspects nothing, gives no building-condition opinion and seals nothing.
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05 Engagement terms Principal
§471.023(1), F.S.- What the rule places with the professional
- Engineering is offered through a business organization only if it is qualified by a licensed engineer. The principal agrees the terms and signs for the firm.
- What the system does around it
- The system records the version signed and who signed it. The principal agrees the terms and signs for the qualified engineering firm.
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12 Prior-work reliance Engineer of record
§471.025(4), F.S.- What the rule places with the professional
- A successor engineer relying on another engineer’s sealed work must be able to independently re-create all of it and assumes full professional and legal responsibility.
- What the system does around it
- The system lists every prior sealed finding a draft would rely on. The engineer decides on reliance, independently re-creates the work and assumes responsibility where required.
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15 Visual inspection Engineer of record
§553.899(7)(a), F.S.- What the rule places with the professional
- A licensed engineer or architect performs the visual examination and provides the qualitative assessment.
- What the system does around it
- The system prepares the walk list from prior reports and the history packet. The engineer personally inspects and assesses; an architect participates only where the law permits.
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16 Testing program Engineer of record
Rule 61G15-18.011(1)(b)3, F.A.C.- What the rule places with the professional
- The selection of techniques or methods of testing is a decision reserved to the engineer in responsible charge.
- What the system does around it
- The system records the program and the chosen locations. The engineer chooses the testing methods and where to test.
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20 Deterioration decision Engineer of record
§553.899(2)(b), F.S.- What the rule places with the professional
- Whether observations are a sign of substantial structural deterioration, and whether a second phase is needed, is determined by the licensed engineer or architect.
- What the system does around it
- The system shows the observations and photos per element. The engineer determines substantial structural deterioration and whether a second phase is required.
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25 Findings and repairs Engineer of record
§553.899(8), F.S.- What the rule places with the professional
- The sealed report states the findings, the recommended repairs, whether unsafe or dangerous conditions were observed and the items needing further inspection.
- What the system does around it
- The system shows the draft and its gaps. The engineer writes the findings, the repair recommendations, the unsafe-condition statement and the items needing further inspection.
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26 Reserve conclusions Engineer or reserve professional
§718.112(2)(g)3.a, F.S.- What the rule places with the professional
- The study is performed or verified by an engineer, an architect or a qualified reserve specialist. Where Florida law permits an architect or qualified reserve specialist to perform a particular scope, that professional retains the corresponding decision and responsibility.
- What the system does around it
- The system shows the inputs, sources and computed schedule. The engineer, or an architect or qualified reserve specialist where the statute permits, sets useful lives, replacement costs and recommended funding.
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27 Signature and seal Engineer of record
§471.033(1)(j), F.S.; rule 61G15-23.004, F.A.C.- What the rule places with the professional
- A seal goes only on work prepared under the engineer’s responsible supervision, direction and control. A digital signature stays under the sole control of the person using it.
- What the system does around it
- The system checks that the signature page names the firm, the engineer and the license number. The engineer signs, dates and seals personally; the digital signature stays under the engineer’s sole control and the system never applies it.
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31 Danger reporting Engineer of record
Rule 61G15-19.001(6)(k), F.A.C.- What the rule places with the professional
- The engineer decides and reports a danger to the owner and the responsible public agency. Escalation does not wait for a routine draft approval.
- What the system does around it
- When the engineer flags a hazard, the system pages the engineer and the principal and prepares notices with times. The engineer decides and reports; the system never judges danger.
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43 Phone prospecting Principal
§§501.059, 501.616(6), F.S.- What the rule places with the professional
- AI marketing calls need prior express written consent, and Florida limits sales calling hours and repeat calls. The principal dials prospecting calls personally after the checks.
- What the system does around it
- The system checks numbers against the national, Florida and firm do-not-call lists and records results. The principal dials personally; there are no autonomous AI cold calls.
A reported hazard goes immediately to the on-call engineer. The AI assistant gives no safety verdict. If anyone is in immediate danger, call 911.
Reserve assumptions, useful lives, costs and recommended funding are human decisions; Studio may calculate a schedule from those inputs, including the baseline funding plan, but cannot certify the assumptions, approve funding or authorize reserve waivers. Revisions to the association’s funding method require the professional to review and update the study as applicable. Read §471.025, §471.033, §553.899, §718.112, rule 61G15-23.001 and rule 61G15-30.008 in full. General information, not legal or engineering advice.
Responsibilities and limits
The limits each workflow keeps, by topic. Processes on the map link here.
Engineering judgment and the seal§§471.005(7), 471.025, 471.033(1)(j), F.S.; rule 61G15-18.011, F.A.C.
Consultation, investigation and evaluation of a building are engineering. Only the engineer inspects, judges structural condition, chooses tests, makes repair recommendations and signs and seals, and seals only work prepared under the engineer’s responsible charge.
Regaldi drafts under that responsible charge and never applies a signature or seal; the digital signature stays under the engineer’s sole control. A successor relying on another engineer’s sealed work independently re-creates it and assumes professional responsibility.
Drafts and software resultsRules 61G15-23.001(2)(b), 61G15-30.008, 61G15-19.001(6)(a), F.A.C.
Every report, summary, letter and calculation draft is marked “Preliminary / For review only”, not sealed and not intended for permit, construction or bidding. Missing measurements remain missing until the engineer confirms them; nothing is estimated to fill a blank.
The engineer is responsible for the results of any software used. Photo originals stay unchanged. Each jurisdiction’s mandatory reporting form is used where required.
Reserve studies§718.112(2)(g), F.S.
Reserve assumptions, useful lives, costs and recommended funding are human decisions by the engineer, or an architect or qualified reserve specialist where the statute permits. Studio may calculate a schedule from those inputs, including the baseline funding plan; it cannot certify the assumptions, approve funding or authorize reserve waivers.
Public recordsQuarry coverage notes, October 14, 2026
Permits: issued records within the available rolling window for unincorporated Miami-Dade; permit-status changes for the City of Miami. Building and code violations: supported unincorporated-county sources. Recertification: City of Miami only, per parcel, always with its date.
Unsafe-structure cases are not collected and no certificate-of-occupancy date is held, so no milestone date is calculated. Broward coverage is outside the demonstrated access. Public-record research is not a title search, survey or engineering opinion, and an empty result is not a clean record.
Program datesDated note on this page
Dates come from the official notice, the building record and the applicable program. The engineer and association counsel verify them; local rules can be stricter. The numeric clocks are kept in one dated note on this page and rechecked before reliance.
Reported dangerRule 61G15-19.001(6)(k), F.A.C.; BORA Policy 05-05 §III.F
A reported hazard goes immediately to the on-call engineer. The AI assistant gives no safety verdict. If anyone is in immediate danger, call 911. The engineer decides and reports to the owner and the public agency; escalation does not wait for a routine draft approval.
Bids, interests and conflicts§553.899(12); §718.112(2)(g)3.b, F.S.; rule 61G15-19.001(6)(e), F.A.C.
Proposals carry the written disclosure of any intent to bid on repair services and any interest in contractors; conflicts are disclosed in writing. The principal sets fees and signs the engagement.
Selection and referralsRule 61G15-19.001(6)(d), F.A.C.; §§718.111(1)(a), 720.3033(3), 468.4335, F.S.
No money, gift, commission or other value for selection or referrals, in any direction, including between Regaldi’s own management-firm and engineering clients. Regaldi’s fee is fixed and paid by the firm; nothing depends on inspections, reports, buildings or engagements won.
No outreach to individual unit owners because of assessments, violations, unsafe-structure cases or news about a building. No fear marketing or disaster-based targeting.
Calls, texts, mail and emailTCPA; FCC 24-17; §§501.059, 501.616(6), 934.03, F.S.; CAN-SPAM
AI marketing calls and automated marketing texts require prior express written consent; an inbound inquiry or public number alone is not that consent. AI communications identify the assistant as automated. National, Florida and firm do-not-call lists are checked; sales calls stay within 8 a.m. to 8 p.m. at the recipient’s location, with no more than three calls on the same subject in 24 hours. Recording requires every party’s consent.
Email uses accurate sender information, the firm’s postal address and a working opt-out honored within 10 business days. Board letters go care of the association’s address with the qualified firm name and license details. Firm approval does not replace recipient consent.
Data and recordsRules 61G15-19.001(6)(q), 61G15-30.009, F.A.C.
Client consent controls disclosure of engagement information. Sealed versions and calculations are kept under the firm’s retention policy, including the researched minimum of three years; that professional records duty is separate from how long Regaldi keeps memory and uploads. No local-only processing, zero retention or SOC 2 claim.
Keep each clock tied to its source.
Dates come from the notice, the building record and the applicable program. The engineer and association counsel verify them.
- State milestone applicability§553.899(3), F.S.
- Covered condominium and cooperative buildings of three habitable stories or more generally reach the first milestone by December 31 of the year they turn 30 from the certificate of occupancy, or 25 if the local agency requires it, then every 10 years. Exceptions and local determinations require review.
- Phase 1 and Phase 2§553.899(6), (7), F.S.
- Phase 1 is due within 180 days after receipt of the official notice and is complete upon submission. Where Phase 2 applies, a progress report with a completion timeline is due within 180 days after submission of the Phase 1 report.
- Owner distribution and repairs§553.899(9), (11), F.S.
- The association distributes the milestone summary within 45 days. Required repairs commence within the state ceiling of 365 days after the Phase 2 report, subject to stricter local requirements.
- Structural integrity reserve study§718.112(2)(g)7; §719.106(1)(k), F.S.
- For covered associations, the statutory outer completion limit is December 31, 2026, with recurring studies every 10 years and applicable exceptions reviewed separately. This is not an automatic extension of an earlier applicable deadline.
- Separate reserve study distribution duties§718.112(2)(g)11, 12, F.S.
- The copy or notice to owners and the statement to the Division have separate 45-day duties. They are not merged with the milestone-summary clock.
- Miami-DadeMiami-Dade Code §8-11(f)
- The program has age, coastal and exemption rules distinct from the statewide milestone scope. Recertification reports are due within 90 days of the notice; subsequent cycles are generally every 10 years. Use the building’s actual program and jurisdiction.
- BrowardBORA Policy 05-05
- The researched program generally begins at 25 years, then every 10 years, with exemptions. Inspection and repair periods are generally 180 days each under the local policy; extensions require review. Threshold-building structural work requires the appropriate structural special-inspector qualification.
- Broward danger reportsBORA Policy 05-05 §III.F
- Actual or immediate danger of failure or collapse is reported to the Building Official within 24 hours of discovery. Other findings endangering life or property have the policy’s 10-day reporting requirement. These are maximum clocks, not reasons to delay escalation.
Research checked October 14, 2026. A summary of the supplied research, rechecked before reliance; local rules can be stricter. No building age or due date is inferred from Quarry.
An engineering-specific Radar is in development. We will show its coverage and evidence when verified.
No cards, scores, maps, volumes or launch date are shown, and Radar carries no process on the map. The per-building history above works today.
Measure the work around the inspection.
Estimate administrative workload from your own volumes, then measure a selected workflow with your team.
≈ modeled hours a week of administrative work
About of team hours a week under the comparison assumption. Workload selected for evaluation: about hours.
(10 inquiries × 20 min + 20 buildings × 90 min) ÷ 60 + 6 reports × 12 ÷ 50 weeks × 10 h = 47.7 hours a week; × 46.5% = 22.2 selected for evaluation
An estimate from the assumptions shown, not measured savings, released capacity or a promise of results. Buildings and reports are workload inputs, never Regaldi billing units.
Prepare the introduction. Let the firm earn the engagement.
Research organizations, draft approved communications and keep every relationship’s next step visible.
Find
Quarry · LegateInbound requests, past associations, company-owned buildings and principal-selected organization research.
Management firms, association attorneys, insurance agents, reserve specialists and architects.
Public records are context, not a prediction of need or a call list. No Engineering Radar.
Research
Quarry · LegateBuilding history, the association’s business record and genuinely public documents.
Relevant business and license records.
Verify identity and jurisdiction; the engineering registry path is checked on first use.
Write
Studio · LegateA board letter care of the association’s address, or a permitted business email.
An introduction and agreed follow-up.
Firm approval, qualified firm name, license details, truthful scope and disclosures.
Call
Legate voice · setup optionA requested callback within its scope; the principal personally dials lawful prospecting calls.
An agreed partner conversation.
AI marketing calls and automated marketing texts require prior express written consent. An inbound inquiry or public number alone is not that consent.
Follow up
LegateRecord replies and the board’s meeting schedule.
Keep the relationship history and the agreed next contact.
Channel permissions and immediate opt-out suppression travel with the record.
Present
StudioA preliminary scope, a fictional report and photo log, and the bid disclosures.
A factual capability sheet.
The engineer presents the technical scope. No safety, pass, savings or outcome promises. Real project photos need client consent.
Close
Principal · Studio · LegateThe board decides; the principal agrees and signs terms; document requests begin.
Record the introduction and the approved next step.
No automated acceptance. No money, gift or other value for selection or referrals.
- AI calls and texts
AI marketing calls and automated marketing texts require prior express written consent. AI communications identify the assistant as automated. Firm approval does not replace recipient consent. FCC 24-17 Details
- Calling hours and lists
Apply national, Florida and firm do-not-call lists. Sales calling hours are 8 a.m. to 8 p.m. at the recipient’s location, with no more than three calls on the same subject in 24 hours. Recording requires every party’s consent. §501.616 Details
- Email
Email uses accurate sender information, the firm’s postal address and a working opt-out honored within 10 business days. Unwanted contact is suppressed promptly. Details
- Owners and fear
No outreach to individual unit owners because of assessments, violations, unsafe-structure cases or news about a building. No fear marketing or disaster-based targeting. Details
- Selection
No payment or preferential ranking between Regaldi’s management-firm and engineering clients. Arrangements touching the association’s bidding obligations are a decision for counsel. Rule 61G15-19.001 Details
Records. Drafts. Approved follow-through.
Quarry supplies available building records. Studio prepares the working documents. Legate keeps approved coordination moving.
StudioPrepares the working documents · 22 processes
- Report drafts
Preliminary reports in the required form where one applies, built from the engineer’s notes and findings and marked “Preliminary / For review only”.
- Photo logs
JPEG and PNG photos filed by building, floor and component; originals unchanged, captions from the engineer’s notes.
- PDF and Word
Reports, proposals, letters and photo logs as a readable PDF and an editable Word file.
- Document requests and calendars
Request lists, received-file indexes and per-building calendars for the engineer to verify.
- Computer use
With your permission the assistant opens supported applications and your signed-in browser and records each action. Filing, signing and sending wait for a person.
QuarrySupplies available building records · 2 processes
- Permit history
Issued permits in unincorporated Miami-Dade within the available rolling window and permit-status changes in the City of Miami.
- Violation history
Building and code violations from supported unincorporated-county sources, with dates.
- Sources and gaps
Each record with its source, record date and collection date; dated City of Miami recertification; missing coverage named.
LegateKeeps approved coordination moving · 14 processes
- Intake
Requests logged and answered with the intake questions, and hazards routed to the on-call engineer.
- Follow-up
Proposals, past clients and partners with their history, channel permissions and opt-outs.
- Coordination
Site access, test scheduling, official comments and invoices, each outgoing message waiting for approval.
- Voice
Office voice intake, a setup option per firm. Says it is automated and gives no view on any building.
Choose the tools and permissions the workflow needs. Office voice is a setup option, not a configured engineering deployment. Engineering Radar appears only in its development panel.
Agree the access before the work begins.
Choose the files, accounts, review owners and data terms for each workflow.
- Your computerThe firm’s folderworking files stay here
- Regaldi’s serverPasses the task contentstores memory and uploads
- AI providerNamed in the data termsprocesses what the assistant reads for a task
- Working files
- Working files remain in your firm’s folder. You choose the folders, accounts and actions the assistant may use.
- Processing
- Content read for a task passes through Regaldi’s server to the AI provider. The provider and its current processing terms are named in the written data terms.
- Stored information
- Conversation memory and uploads are stored on Regaldi’s server. Access, retention, deletion and permitted use are agreed in writing.
- Client consent
- Obtain the client’s consent before sharing engagement information. Client data is not used for anyone else.
- Sealed records
- Sealed versions and calculations are kept under the firm’s retention policy, including the researched minimum of three years. That duty is separate from how long Regaldi keeps memory and uploads.
- Claims not made
- No local-only processing, no zero retention, no SOC 2 certification and no security promises beyond the written terms.
AI output can be wrong and remains subject to the engineer’s verification.
Start with one workflow.
Choose a report draft, a building-history packet or association document requests. Agree the inputs, approval owner and review criteria.
- 01 · DiagnosticTwo to three weeks
Scope
A report draft, a building-history packet or association document requests: the inputs, the approval owner and the review criteria.
Credited once toward the project.
- 02 · PilotOne process
Supervised run
The workflow runs on your files with every draft marked preliminary and every send approved.
Where a question remains open after the diagnostic.
- 03 · BuildIn stages
Review
Source completeness, corrections, actual time and approval records, then your firm’s decision about expanding.
Voice intake is a setup option; cold AI calling stays off.
A fixed fee for software and services, paid by the firm. Nothing depends on inspections, reports, buildings or engagements won. Regaldi pays no one and takes nothing for referrals, including between its own management-firm and engineering clients. No payment, commission or gift for selection.
The scope of each stage is agreed in writing. Fixed fees do not authorize licensed acts or cure conflicts. Regaldi reports the changes it observes and their limits; it does not promise results.
Prices: regaldi.ai/pricing/
Bring us one recurring task
Tell Ita what your firm handles and where the administrative work builds up. A principal reads every inquiry and writes back by email. Do not include client names, building identifiers, confidential reports, photographs, documents or passwords.
An inquiry authorizes the requested response, not an AI marketing call.
Do not include patient information, client files or passwords. Sending this does not purchase a service. Your message is relayed to office@regaldi.ai through FormSubmit; our Privacy Policy applies.
Regaldi LLC is a Florida software company, not an engineering or architecture firm. General information, not legal or engineering advice. Each firm remains responsible for its compliance with Chapters 471, 481 and 553, Florida Statutes; Chapters 718 to 720 where applicable; 61G15 rules; local recertification programs; and telemarketing law. The rule summaries on this page are simplified; read the full texts linked here. AI output can be inaccurate and must be reviewed by the responsible professional before it is relied on.