Get the file ready for your judgment.
Your AI assistant brings source documents, open items and draft workpapers together. Review the figures, decide the tax positions, and sign with your own judgment.
For Florida CPA firms and accountants. Documents, research and the work around your engagements.
Film transcript
The deadline is on the calendar. The documents are still arriving.
Regaldi brings sources and open items together, ready for your review.
In Studio, the AI assistant reads your folder, links figures to source pages, and saves drafts as PDF and editable Word.
Document requests. Reconciliations. Research memos. Entity checks. Referral relationships. PDF and Word. Your folder and computer. Email drafts and calendars.
Out of forty-four recurring processes, Regaldi runs eighteen with your confirmation, prepares nineteen for your decision, and leaves seven with the CPA.
For referral relationships, research the contact, review the introduction, and approve the next step. Automated calls only with consent.
Quarry brings public records on businesses, liens, and filings, with every source attached. You verify the figures, decide the positions, and advise the client. The signature and responsibility stay with you. Regaldi. Regulated. Aligned. Digital. Start with one workflow.
Regaldi runs 18 of 44 recurring processes in a Florida CPA firm, prepares 19 for the CPA’s decision, and leaves 7 with the CPA.
- Regaldi runs
- 18
- A person at the firm confirms, approves, signs or submits.
- Regaldi prepares
- 19
- The CPA or the responsible preparer decides.
- Stay with the CPA
- 7
- Attest, signing, advice, representation.
- Recurring processes
- 44
- Processes per tool: Studio 30 · Legate 7 · Quarry 2 · Radar 1, in development
In short
Regaldi LLC is a Florida software company that gives CPA firms and accountants an AI assistant for the work around each engagement. Regaldi Studio reads source documents and prepares indexes, open-item lists and draft workpapers in PDF and Word, Legate coordinates approved requests and follow-up, and Quarry researches public records. Of the 44 recurring processes mapped for a CPA firm, Regaldi runs 18 with a person at the firm confirming, prepares 19 for the CPA’s decision, and leaves 7 with the CPA, including accepting the engagement, tax advice and return positions, signing the return and representation before the IRS and Florida DOR. Work that uses client tax information waits for section 7216 consent. Regaldi does not practice public accounting or prepare or sign returns. Files stay in the working folder; text used for a task passes through Regaldi’s server to the AI provider, today Anthropic or OpenAI. Work starts with one workflow.
Related professionsInsurance agenciesLaw firmsMortgage brokersAll industries
Keep the source beside the figure.
Bring W-2s, 1099s, K-1s and statements into a draft workpaper with page references and a list of items to resolve.
- 01Read the documents.
- 02List the gaps.
- 03Prepare the draft.
- 04Review with the preparer.
Your preparer verifies every figure. A missing document stays an open item until the client sends it. No deduction is suggested and no tax position is taken by the software.
| Item | Figure | Source | Review note |
|---|---|---|---|
| W-2 · wages, box 1 | 61,240.00 | w2-employer.pdf p. 1 | Agrees to the prior-year employer |
| 1099-INT · interest | 312.18 | 1099-int-bank.pdf p. 1 | |
| 1099-DIV · ordinary dividends | 1,904.55 | brokerage-statement.pdf p. 3 | Qualified portion on the same page |
| K-1 · ordinary business income | 18,700.00 | k1-partnership.pdf p. 2 | Basis schedule requested |
- 1099-B from a second broker Not received. A request is drafted for approval.
- Estimated tax payments, Q4 Amount on the client’s statement differs from the organizer.
From the working folder to PDF and Word.
Prepare document requests, notice-response drafts and research memos. Work in supported applications and save the next version for review.
- Document requests The missing items per client, in the firm’s words, for approval before sending.
- Notice-response drafts Drafted from the return and the account record, the facts and dates for the practitioner to verify.
- Research memos Citations quoted, with a list of every citation to check.
- Engagement letters From the firm’s template, with scope and the flat fee basis set by the CPA.
- Reconciliation notes Open items and missing receipts, listed for the reviewer.
- Client status notes Return status, open items and the next due date, in a short note.
- 01
The folder
The assistant reads the PDF and Word files in the working folder you choose, on demand, searches across them when a task needs it, and proposes each edit as a change for you to review.
- 02
The computer
With your permission it opens supported applications, clicks and types, and records each action. Filing, transmitting and paying wait for a person at the firm.
- 03
Your browser
Portals the staff member is already signed in to, in their own Chrome: the ledger software, payroll portals, Florida DOR e-services, Sunbiz. Each submission is confirmed by a person.
Gmail drafts and Google Calendar entries wait for a person to send or save them. The firm approves outgoing actions and performs filing, transmission and payment.
There are no direct QuickBooks, Xero, payroll or tax-software integrations: browser and desktop work depends on the supported workflow. IRS logins and submissions stay with the practitioner.
Your files stay in your working folder. Text used for a task passes through Regaldi’s server to the AI provider, today Anthropic or OpenAI. Conversation memory and uploaded attachments are stored on Regaldi’s server. How the data is handled
44 processes. A defined role for the assistant.
A small or mid-size Florida CPA firm runs on 44 recurring processes. Regaldi runs 18 of them with a person at the firm confirming, prepares 19 for the CPA’s decision, and leaves 7 with the CPA. Each cell names the Regaldi tool that does the work.
- System runs it
- 18
- System prepares it
- 19
- With the CPA
- 7
- Processes mapped
- 44
- S · System runs it. A person confirms, approves, signs or submits.
- P · System prepares it. The CPA or the responsible preparer decides.
- H · With the CPA. The system records around it.
Hover, focus or tap a process to see what the system does.
Intake, engagement and data security
3 · 3 · 1- The system runs the agreed steps; a person at the firm confirms, approves, signs or submits. Each inquiry by form, email or voicemail is logged and acknowledged in the firm’s words. The reply says it is automated, gives no tax advice, and offers a consultation slot. Tool: Legate.IRS OPR AI guidelines, 2026
- The system runs the agreed steps; a person at the firm confirms, approves, signs or submits. Sunbiz status, officers, registered agent and annual reports gathered for a business client. The identity documents the client sent are listed for staff to verify. Tool: Studio · Quarry.IRS Pub. 4557
- The system prepares the work; the CPA or the responsible preparer decides. Relationships, ownership and prior engagements listed against the firm’s client list, each with its source. The CPA decides. Tool: Studio.§473.315; 61H1-21.001; Circular 230 §10.29
- The system prepares the work; the CPA or the responsible preparer decides. Drafted in Word from the firm’s template: scope, flat fee basis, the notice that a service provider is used, and separate section 7216 consent documents where required. The CPA sets scope and fee. Tool: Studio.§473.319; Treas. Reg. §301.7216-3
- Stays with the CPA or the signing preparer. The system records around it. The system assembles the intake file and the checks. The decision to take the client is the CPA’s.§473.315; Circular 230 §10.35
- The system runs the agreed steps; a person at the firm confirms, approves, signs or submits. A checklist built from the prior-year return and the client’s entity type. Forms 8821 or 2848 prepared for the client’s signature; the practitioner submits them under their own IRS login. Tool: Studio.
- The system prepares the work; the CPA or the responsible preparer decides. The inventory of systems, users, service providers and access kept current, Regaldi and its AI providers included, and the annual report drafted. The firm’s Qualified Individual approves. Tool: Studio.16 CFR 314.4; IRS Pub. 5708
Tax returns and deadlines
4 · 4 · 1- The system runs the agreed steps; a person at the firm confirms, approves, signs or submits. Personalized lists from last year’s return, with reminders for missing W-2s, 1099s and K-1s, approved and sent from the firm’s mailbox. Tool: Studio · Legate.Treas. Reg. §301.7216-2(c)
- The system runs the agreed steps; a person at the firm confirms, approves, signs or submits. W-2s, 1099s, K-1s and brokerage statements read into an input workpaper, each figure with the file and page it came from. Staff enter or import it into the tax software. Tool: Studio.Treas. Reg. §301.7216-2(d)
- The system runs the agreed steps; a person at the firm confirms, approves, signs or submits. Federal, Florida and client-specific due dates on one calendar, with reminders well ahead. A person confirms each date and saves each entry. Tool: Studio.IRC §§6071, 6072
- The system prepares the work; the CPA or the responsible preparer decides. An estimated balance due computed from the workpapers, and Forms 4868 and 7004 drafted. The preparer decides and files. Tool: Studio.
- The system prepares the work; the CPA or the responsible preparer decides. Inputs, carryovers, the prior-year comparison and the software’s diagnostics assembled, working in the firm’s tax software with permission. Every position is the preparer’s. Tool: Studio.Circular 230 §§10.22, 10.34
- The system prepares the work; the CPA or the responsible preparer decides. Year-over-year changes, missing forms, math and consistency checks listed for the reviewer. Tool: Studio.
- The system prepares the work; the CPA or the responsible preparer decides. The knowledge questions and documents for EITC, child credits, AOTC and head of household assembled. The preparer makes the inquiries and decides. Tool: Studio.IRC §6695(g)
- Stays with the CPA or the signing preparer. The system records around it. The system records who signed, with the PTIN, and when.IRC §6695(b); Circular 230 §10.34
- The system runs the agreed steps; a person at the firm confirms, approves, signs or submits. Form 8879 sent for signature and tracked, acceptances and rejections listed with their codes, and the client’s copy delivered. The ERO transmits from the firm’s software. Tool: Studio.IRS Pub. 1345; IRC §6107
Bookkeeping, payroll and Florida taxes
5 · 2 · 0- The system runs the agreed steps; a person at the firm confirms, approves, signs or submits. Bank and card transactions categorized by the client’s chart and rules, in the ledger software the staff member is signed in to. Uncertain items are queued for a person. Tool: Studio.§473.322(1)(c)
- The system runs the agreed steps; a person at the firm confirms, approves, signs or submits. Bank and card reconciliations prepared, open items listed, and missing receipts requested from the client. A person reviews and closes. Tool: Studio.
- The system prepares the work; the CPA or the responsible preparer decides. Payroll figures taken from the payroll provider’s reports and tied to the ledger, and the returns drafted. The responsible person files. Tool: Studio.Ch. 443, Fla. Stat.
- The system prepares the work; the CPA or the responsible preparer decides. Taxable sales and use tax computed from the ledger, with exemptions flagged. A person decides taxability and files in Florida DOR e-services. Tool: Studio.Ch. 212, Fla. Stat.
- The system runs the agreed steps; a person at the firm confirms, approves, signs or submits. W-9s collected, vendors over the threshold listed, and forms drafted for the January 31 deadline. Staff approve and file them. Tool: Studio.IRC §6071(c)
- The system runs the agreed steps; a person at the firm confirms, approves, signs or submits. Reminders before the May 1 annual report and the April 1 DR-405, with forms prefilled for the officer or the firm to submit. Tool: Studio.§193.062, Fla. Stat.
- The system runs the agreed steps; a person at the firm confirms, approves, signs or submits. Questions about unclear items sent to the client in plain language after approval, and the answers filed with the transaction. No tax advice in these messages. Tool: Studio.
Financial statements and assurance
1 · 3 · 2- The system prepares the work; the CPA or the responsible preparer decides. Statements and a disclosure checklist drafted from the adjusted trial balance. The CPA decides presentation and accepts responsibility under the professional standards. Tool: Studio.§473.302(8)(c)
- The system runs the agreed steps; a person at the firm confirms, approves, signs or submits. Provided-by-client lists tracked item by item, and confirmation requests prepared and tracked. A person sends each one. Tool: Studio.
- The system prepares the work; the CPA or the responsible preparer decides. Lead schedules, tie-outs, analytics and sample selections prepared from the client’s files with the source of every number. The engagement team designs the procedures and evaluates the results. Tool: Studio.
- The system prepares the work; the CPA or the responsible preparer decides. Independence confirmations, engagement lists and documentation assembled. The firm’s responsible person concludes. Tool: Studio.§473.3125; 61H1-21.001
- Stays with the CPA or the signing preparer. The system records around it. The system assembles the file. The report is issued and signed by the CPA through the licensed firm.§§473.302(8)(c), 473.3101
- Stays with the CPA or the signing preparer. The system records around it. The system prepares the binder and records the sign-off. It forms no opinion and gives no assurance.§§473.302(8)(a), (d), 473.322(1)(c)
Notices, representation and advice
2 · 4 · 2- The system prepares the work; the CPA or the responsible preparer decides. The notice is read, its response date put forward for the calendar, and a response drafted from the return and the account record. The practitioner verifies the facts and the date, decides and signs. Tool: Studio.Circular 230 §10.22
- The system runs the agreed steps; a person at the firm confirms, approves, signs or submits. Forms 2848 and 8821 prefilled, sent for the client’s signature and tracked. The practitioner submits them. Tool: Studio.Circular 230 §10.3
- The system runs the agreed steps; a person at the firm confirms, approves, signs or submits. Transcripts the practitioner downloaded are read for balances, assessments, payments and changes since the last one, and flagged for review. The system does not log in to IRS systems. Tool: Studio.
- The system prepares the work; the CPA or the responsible preparer decides. Forms 433-A and 433-B and installment-agreement figures assembled from the client’s documents, with recorded liens on the client’s property from public records. The practitioner decides the approach. Tool: Studio · Quarry.
- The system prepares the work; the CPA or the responsible preparer decides. Citations quoted in a memo, with a list of every citation to check. The practitioner verifies each one before relying on it. Tool: Studio.Circular 230 §10.37
- The system prepares the work; the CPA or the responsible preparer decides. Estimated taxes and entity and timing scenarios computed from the client’s numbers, with the assumptions shown. The advice built on them is the CPA’s. Tool: Studio.Circular 230 §10.37
- Stays with the CPA or the signing preparer. The system records around it. Nothing goes to a client as advice without the CPA’s review. The system drafts; the CPA advises.§473.302(8)(b); Circular 230 §§10.34, 10.37
- Stays with the CPA or the signing preparer. The system records around it. The system prepares the file and records the outcome. It does not speak for the client.31 CFR 10.2, 10.3; Form 2848
Clients, billing and new business
3 · 3 · 1- The system runs the agreed steps; a person at the firm confirms, approves, signs or submits. Return status, open items and the next due date in a short note, approved, and sent from the firm’s mailbox. Tool: Legate.
- The system prepares the work; the CPA or the responsible preparer decides. Invoices assembled from the engagement terms and the work done, and reminders to current clients after approval. Time the software saved is not billed as time worked. Tool: Legate.Circular 230 §10.27; §473.319
- The system runs the agreed steps; a person at the firm confirms, approves, signs or submits. Attorneys, bankers, insurance agents, realtors and financial advisors: introductions and follow-ups sent after approval, with a history per relationship. No commission or referral fee for attest or compilation work. Tool: Legate.§473.3205
- The system prepares the work; the CPA or the responsible preparer decides. Planned: businesses with a newly filed federal tax lien, with the registry record, for the CPA to review. Signals, not a call list. Tool: Radar, in development.Circular 230 §10.30; 61H1-24.001
- The system prepares the work; the CPA or the responsible preparer decides. Letters and emails labeled as a solicitation, naming the public record used, with complete fee terms and no fear appeals. The CPA approves each use; copies and recipient lists are kept for 36 months. Tool: Legate.Circular 230 §10.30; 61H1-24.001
- The system runs the agreed steps; a person at the firm confirms, approves, signs or submits. Tax updates to current clients from the permitted client list, and review requests to clients who agreed to hear from the firm. The client writes the review; nothing is offered for it. Tool: Legate.Treas. Reg. §301.7216-2(n); 16 CFR Part 465
- Stays with the CPA or the signing preparer. The system records around it. The system books it and prepares the intake file. The conversation, the advice and the decision to engage are the CPA’s.§473.315; Circular 230 §10.35
Read the whole map as a list
| No. | Process | Who carries it | Tool | What the system does | Rule |
|---|---|---|---|---|---|
| Intake, engagement and data security | |||||
| 01 | Inquiries and consultation booking | System runs it | Legate | Each inquiry by form, email or voicemail is logged and acknowledged in the firm’s words. The reply says it is automated, gives no tax advice, and offers a consultation slot. | IRS OPR AI guidelines, 2026 |
| 02 | New-client entity and identity check | System runs it | Studio · Quarry | Sunbiz status, officers, registered agent and annual reports gathered for a business client. The identity documents the client sent are listed for staff to verify. | IRS Pub. 4557 |
| 03 | Independence and conflict check | System prepares it | Studio | Relationships, ownership and prior engagements listed against the firm’s client list, each with its source. The CPA decides. | §473.315; 61H1-21.001; Circular 230 §10.29 |
| 04 | Engagement letter and §7216 consents | System prepares it | Studio | Drafted in Word from the firm’s template: scope, flat fee basis, the notice that a service provider is used, and separate section 7216 consent documents where required. The CPA sets scope and fee. | §473.319; Treas. Reg. §301.7216-3 |
| 05 | Accepting or declining the engagement | With the CPA | The CPA | The system assembles the intake file and the checks. The decision to take the client is the CPA’s. | §473.315; Circular 230 §10.35 |
| 06 | Prior-year document checklist | System runs it | Studio | A checklist built from the prior-year return and the client’s entity type. Forms 8821 or 2848 prepared for the client’s signature; the practitioner submits them under their own IRS login. | |
| 07 | Written information security plan | System prepares it | Studio | The inventory of systems, users, service providers and access kept current, Regaldi and its AI providers included, and the annual report drafted. The firm’s Qualified Individual approves. | 16 CFR 314.4; IRS Pub. 5708 |
| Tax returns and deadlines | |||||
| 08 | Organizers and document requests | System runs it | Studio · Legate | Personalized lists from last year’s return, with reminders for missing W-2s, 1099s and K-1s, approved and sent from the firm’s mailbox. | Treas. Reg. §301.7216-2(c) |
| 09 | Source-document intake | System runs it | Studio | W-2s, 1099s, K-1s and brokerage statements read into an input workpaper, each figure with the file and page it came from. Staff enter or import it into the tax software. | Treas. Reg. §301.7216-2(d) |
| 10 | Due-date calendar | System runs it | Studio | Federal, Florida and client-specific due dates on one calendar, with reminders well ahead. A person confirms each date and saves each entry. | IRC §§6071, 6072 |
| 11 | Extensions | System prepares it | Studio | An estimated balance due computed from the workpapers, and Forms 4868 and 7004 drafted. The preparer decides and files. | |
| 12 | Return preparation: first pass | System prepares it | Studio | Inputs, carryovers, the prior-year comparison and the software’s diagnostics assembled, working in the firm’s tax software with permission. Every position is the preparer’s. | Circular 230 §§10.22, 10.34 |
| 13 | Review and variance analysis | System prepares it | Studio | Year-over-year changes, missing forms, math and consistency checks listed for the reviewer. | |
| 14 | Credit due diligence (Form 8867) | System prepares it | Studio | The knowledge questions and documents for EITC, child credits, AOTC and head of household assembled. The preparer makes the inquiries and decides. | IRC §6695(g) |
| 15 | Signing the return as paid preparer | With the CPA | The CPA | The system records who signed, with the PTIN, and when. | IRC §6695(b); Circular 230 §10.34 |
| 16 | E-file signatures, acknowledgments and client copies | System runs it | Studio | Form 8879 sent for signature and tracked, acceptances and rejections listed with their codes, and the client’s copy delivered. The ERO transmits from the firm’s software. | IRS Pub. 1345; IRC §6107 |
| Bookkeeping, payroll and Florida taxes | |||||
| 17 | Transaction categorization | System runs it | Studio | Bank and card transactions categorized by the client’s chart and rules, in the ledger software the staff member is signed in to. Uncertain items are queued for a person. | §473.322(1)(c) |
| 18 | Reconciliations and monthly close | System runs it | Studio | Bank and card reconciliations prepared, open items listed, and missing receipts requested from the client. A person reviews and closes. | |
| 19 | Payroll filings: 941, 940, Florida RT-6 | System prepares it | Studio | Payroll figures taken from the payroll provider’s reports and tied to the ledger, and the returns drafted. The responsible person files. | Ch. 443, Fla. Stat. |
| 20 | Florida sales and use tax (DR-15) | System prepares it | Studio | Taxable sales and use tax computed from the ledger, with exemptions flagged. A person decides taxability and files in Florida DOR e-services. | Ch. 212, Fla. Stat. |
| 21 | Year-end W-2 and 1099 | System runs it | Studio | W-9s collected, vendors over the threshold listed, and forms drafted for the January 31 deadline. Staff approve and file them. | IRC §6071(c) |
| 22 | Sunbiz annual reports and tangible property returns | System runs it | Studio | Reminders before the May 1 annual report and the April 1 DR-405, with forms prefilled for the officer or the firm to submit. | §193.062, Fla. Stat. |
| 23 | Client questions about transactions | System runs it | Studio | Questions about unclear items sent to the client in plain language after approval, and the answers filed with the transaction. No tax advice in these messages. | |
| Financial statements and assurance | |||||
| 24 | Financial statement drafts | System prepares it | Studio | Statements and a disclosure checklist drafted from the adjusted trial balance. The CPA decides presentation and accepts responsibility under the professional standards. | §473.302(8)(c) |
| 25 | PBC lists and confirmations | System runs it | Studio | Provided-by-client lists tracked item by item, and confirmation requests prepared and tracked. A person sends each one. | |
| 26 | Workpapers, tie-outs and analytics | System prepares it | Studio | Lead schedules, tie-outs, analytics and sample selections prepared from the client’s files with the source of every number. The engagement team designs the procedures and evaluates the results. | |
| 27 | Quality, independence and peer review files | System prepares it | Studio | Independence confirmations, engagement lists and documentation assembled. The firm’s responsible person concludes. | §473.3125; 61H1-21.001 |
| 28 | Compilation reports | With the CPA | The CPA | The system assembles the file. The report is issued and signed by the CPA through the licensed firm. | §§473.302(8)(c), 473.3101 |
| 29 | Audit, review and attestation reports | With the CPA | The CPA | The system prepares the binder and records the sign-off. It forms no opinion and gives no assurance. | §§473.302(8)(a), (d), 473.322(1)(c) |
| Notices, representation and advice | |||||
| 30 | IRS and Florida DOR notices | System prepares it | Studio | The notice is read, its response date put forward for the calendar, and a response drafted from the return and the account record. The practitioner verifies the facts and the date, decides and signs. | Circular 230 §10.22 |
| 31 | Powers of attorney and authorizations | System runs it | Studio | Forms 2848 and 8821 prefilled, sent for the client’s signature and tracked. The practitioner submits them. | Circular 230 §10.3 |
| 32 | Reading transcripts | System runs it | Studio | Transcripts the practitioner downloaded are read for balances, assessments, payments and changes since the last one, and flagged for review. The system does not log in to IRS systems. | |
| 33 | Collection resolution packets | System prepares it | Studio · Quarry | Forms 433-A and 433-B and installment-agreement figures assembled from the client’s documents, with recorded liens on the client’s property from public records. The practitioner decides the approach. | |
| 34 | Tax research memo | System prepares it | Studio | Citations quoted in a memo, with a list of every citation to check. The practitioner verifies each one before relying on it. | Circular 230 §10.37 |
| 35 | Planning projections | System prepares it | Studio | Estimated taxes and entity and timing scenarios computed from the client’s numbers, with the assumptions shown. The advice built on them is the CPA’s. | Circular 230 §10.37 |
| 36 | Tax advice and return positions | With the CPA | The CPA | Nothing goes to a client as advice without the CPA’s review. The system drafts; the CPA advises. | §473.302(8)(b); Circular 230 §§10.34, 10.37 |
| 37 | Representation before the IRS and Florida DOR | With the CPA | The CPA | The system prepares the file and records the outcome. It does not speak for the client. | 31 CFR 10.2, 10.3; Form 2848 |
| Clients, billing and new business | |||||
| 38 | Status updates to current clients | System runs it | Legate | Return status, open items and the next due date in a short note, approved, and sent from the firm’s mailbox. | |
| 39 | Invoices and payment reminders | System prepares it | Legate | Invoices assembled from the engagement terms and the work done, and reminders to current clients after approval. Time the software saved is not billed as time worked. | Circular 230 §10.27; §473.319 |
| 40 | Referral relationships | System runs it | Legate | Attorneys, bankers, insurance agents, realtors and financial advisors: introductions and follow-ups sent after approval, with a history per relationship. No commission or referral fee for attest or compilation work. | §473.3205 |
| 41 | Public-record signals | System prepares it | Radar in development | Planned: businesses with a newly filed federal tax lien, with the registry record, for the CPA to review. Signals, not a call list. | Circular 230 §10.30; 61H1-24.001 |
| 42 | Written outreach to businesses | System prepares it | Legate | Letters and emails labeled as a solicitation, naming the public record used, with complete fee terms and no fear appeals. The CPA approves each use; copies and recipient lists are kept for 36 months. | Circular 230 §10.30; 61H1-24.001 |
| 43 | Newsletters and review requests | System runs it | Legate | Tax updates to current clients from the permitted client list, and review requests to clients who agreed to hear from the firm. The client writes the review; nothing is offered for it. | Treas. Reg. §301.7216-2(n); 16 CFR Part 465 |
| 44 | The first consultation and scope | With the CPA | The CPA | The system books it and prepares the intake file. The conversation, the advice and the decision to engage are the CPA’s. | §473.315; Circular 230 §10.35 |
A proposed allocation of work, subject to setup, permissions and review. The counts describe who carries each process; they are not a measure of time saved. Rows that use client tax information wait for the section 7216 consent described below. Left off the map on purpose: uploading client data to consumer AI sites, AI calls to people who have not agreed, using tax return information to market other services, and signing anything with a practitioner’s credentials.
Your judgment. Your advice. Your signature.
You accept the engagement, determine the positions, advise the client, and take responsibility for the work. Around each of these the system prepares the file and records the outcome; the professional act itself is not automated.
Regaldi LLC is a Florida software company. It does not practice public accounting, give tax advice, prepare or sign tax returns, represent clients, or express assurance. AI output is a draft. Verify facts, calculations and citations before reliance.
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05 Accepting or declining the engagement
§473.315; Circular 230 §10.35- What the rules place with the professional
- Section 473.315 requires independence for attest work and competence for every engagement, and Circular 230 §10.35 requires competence for practice before the IRS. Whether to take the client, and on what scope, is the CPA’s decision.
- What the system does around it
- The system assembles the intake file and the checks. The decision to take the client is the CPA’s.
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15 Signing the return as paid preparer
IRC §6695(b); Circular 230 §10.34- What the rules place with the professional
- The paid preparer signs the return and enters a PTIN. Circular 230 §10.34 sets the standard for the positions taken on it. The signing preparer need not be a CPA, but it is always a person.
- What the system does around it
- The system records who signed, with the PTIN, and when.
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28 Compilation reports
§§473.302(8)(c), 473.3101- What the rules place with the professional
- Preparing financial statements as a CPA or a CPA firm is public accounting under section 473.302(8)(c). The report is issued through the licensed firm, under the CPA’s responsibility.
- What the system does around it
- The system assembles the file. The report is issued and signed by the CPA through the licensed firm.
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29 Audit, review and attestation reports
§§473.302(8)(a), (d), 473.322(1)(c)- What the rules place with the professional
- Only a licensed CPA practicing through a licensed firm may express an opinion on financial statements or perform attest engagements. Software forms no opinion and gives no assurance.
- What the system does around it
- The system prepares the binder and records the sign-off. It forms no opinion and gives no assurance.
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36 Tax advice and return positions
§473.302(8)(b); Circular 230 §§10.34, 10.37- What the rules place with the professional
- Tax advice and the positions on a return are the practitioner’s. The IRS Office of Professional Responsibility’s 2026 guidance on AI treats AI-generated text as a draft and keeps final decisions with qualified professionals.
- What the system does around it
- Nothing goes to a client as advice without the CPA’s review. The system drafts; the CPA advises.
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37 Representation before the IRS and Florida DOR
31 CFR 10.2, 10.3; Form 2848- What the rules place with the professional
- Practice before the IRS belongs to the CPAs, attorneys, enrolled agents and others Circular 230 §10.3 names, under a power of attorney. The system prepares the file; it does not speak for the client.
- What the system does around it
- The system prepares the file and records the outcome. It does not speak for the client.
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44 The first consultation and scope
§473.315; Circular 230 §10.35- What the rules place with the professional
- The first consultation sets the scope and the advice. An assistant that books it says it is automated and gives no tax advice; the conversation is the CPA’s.
- What the system does around it
- The system books it and prepares the intake file. The conversation, the advice and the decision to engage are the CPA’s.
| Responsibility | Prepared for it |
|---|---|
| Accepting the engagement and defining scope | Intake facts, independence and conflict information, and draft terms |
| Signing as the paid preparer | Source workpapers, the missing-item list, diagnostics and review notes |
| Issuing compilation reports | An assembled file and its supporting documents |
| Issuing audit, review and attestation reports | A binder, references and a record of human sign-off |
| Giving tax advice and deciding return positions | Draft research, citations to verify, scenarios and stated assumptions |
| Representing the client before the IRS or Florida DOR | A prepared file, draft authorizations and correspondence history |
| Conducting the first consultation | The appointment and an intake brief |
The signing preparer need not be a CPA, and attorneys and enrolled agents also practice before the IRS; the firm’s own allocation of the work applies. Summaries of Chapter 473, Florida Statutes, and Circular 230 (31 CFR Part 10). Read the full texts at leg.state.fl.us and ecfr.gov. General information, not legal or tax advice.
Put a number on the routine.
Estimate the administrative workload from your own volumes, for an average week and for a busy-season week. Then measure one supervised workflow against that baseline.
Average week≈ hours of administrative work
Busy-season week≈ hours of administrative work
Team capacity at the stated assumption: hours a week, so about of paid time in an average week and in the busy season. Selected for evaluation at : about and hours.
Average week: ((600 returns × 45 min + 40 clients × 12 × 120 min) ÷ 52 + 10 inquiries × 20 min) ÷ 60 = 30.4 hours. Busy season: the returns over 13 weeks instead of 52 = 56.4 hours. × 40% = 12.2 and 22.6 selected for evaluation.
An estimate from the assumptions shown. Actual workload and results vary. Time saved by software is not time worked and is not billed as such.
Build the relationship. Let the CPA lead the engagement.
Research professional contacts, prepare introductions, and track approved follow-ups. Public-record outreach follows a separate review path.
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Track AAttorneys, community bankers, insurance agents, financial advisors and realtors in your counties who meet the same business clients, found with Legate Lead Finder and public sources.
Track BAfter CPA Radar is released: a business with a federal tax lien in the Florida Federal Lien Registry, with UCC filings as context.
LimitPublic records require review. A signal is not a call list.
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Track AEach professional checked from public sources: practice, geography and the business clients you share.
Track BThe official registry record, the business identity on Sunbiz, related records and apparent representation verified.
LimitA name match is not proof of identity. Client tax information is never used to build an outreach list.
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Track AAn introduction stating the firm and the reason for contact, drafted for approval.
Track BA letter or email labeled as a solicitation, naming the public record used to choose the recipient, with complete fee terms.
LimitThe firm approves each use. No fear appeals, misleading claims or promised outcomes. Communications and recipient lists kept for 36 months.
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Track AA call after the recipient agrees. An automated assistant says it is automated and books time with the CPA.
Track BA person at the firm may make a lawful call to the business line. Automated or AI calls wait for consent.
LimitPrior express consent for automated or AI calls, prior express written consent where telemarketing rules require it. Recording only with every party’s consent.
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Track AReplies and referrals recorded in the relationship history, and the next agreed contact scheduled.
Track BResponses routed to the firm, and suppression records kept.
LimitA refusal ends further solicitation. Email opt-outs honored under CAN-SPAM.
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Track AA one-page explanation of the firm’s services for the referral partner.
Track BAn educational explanation of the firm’s services, approved by the CPA.
LimitNo promises of tax savings, lien release, IRS acceptance or engagement results.
- 07
Close
The CPATrack AThe CPA conducts the consultation and agrees the engagement.
Track BThe same intake, independence, conflict, scope and consent process.
LimitRegaldi charges flat fees. No payment per lead, sale, referral or engagement won.
Track A: attorneys, community bankers, insurance agents, financial advisors and realtors with relevant business clients. Track B: while CPA Radar is in development, this track describes the planned sequence and offers no prospect feed. Both tracks follow the advertising and solicitation rules; a professional recipient or a business phone number is not a blanket exemption. Legate’s launch policy is first contact in writing and automated calls only after verified opt-in. No automatic step runs from a public-record signal to a message or a call.
Solicitation for professional services
We selected your business using a Notice of Federal Tax Lien in the Florida Federal Lien Registry. Our firm offers a consultation to review the public record and discuss our services. Any work is subject to agreed scope and fees. To stop future contact, use the opt-out details below.
In development · CPA Radar
Bring the public record into view.
Planned for CPA review: federal tax liens filed against Florida businesses, with source records and related UCC filings.
- 01Federal lien record
- 02Business check
- 03Source verification
- 04CPA review
- Florida Federal Lien Registry
- UCC filings as supporting context
- Availability and coverage to be confirmed
Registry feed amounts are unavailable. Public-record matches require verification. A recorded lien does not by itself establish a levy date. A Radar signal leads to CPA review, not to a campaign.
Discuss Radar for your firmThe tools around the engagement.
Read and prepare in Studio. Coordinate approved work in Legate. Research public records with Quarry.
Client documents
- Working folderStudio
Source documents, prior-year PDFs and statements read from the folder you choose, on demand, and searched when a task needs it.
- Source referencesStudio
Each figure in a workpaper carries the file and page it came from, so the reviewer can check it against the source.
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Document lists and reminders drafted from last year’s file, approved and sent from the firm’s mailbox.
- PDFStudio
Organizers, letters, memos and packages as finished PDFs for review.
- WordStudio
Engagement letters, notice responses and memos as editable Word files, with headings and tables intact.
At the desk
- Computer useStudio
With your permission the assistant opens supported applications, clicks and types, and records each action. Sending, filing and paying wait for a person.
- Your browserStudio
Portals the staff member is already signed in to, in their own Chrome. Each submission is confirmed by a person. IRS logins stay with the practitioner.
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Filled Gmail drafts from the client record. A person at the firm presses Send.
- CalendarStudio
Filled Google Calendar entries for confirmed due dates. A person saves each one.
Research and notices
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Sunbiz status, officers, registered agents and annual reports for new and existing business clients.
- Liens on a propertyQuarry
Federal and state tax liens and other recorded liens on a client’s parcel, with release status where recorded. Miami-Dade in depth.
- Notice responsesStudio
A notice read and a response drafted from the return and the account record, for the practitioner to verify and sign.
- Research memoStudio
Citations quoted, with a list of every citation to check before reliance.
Relationships
- Lead FinderLegate
Attorneys, bankers, insurance agents and advisors in your counties, found from public sources for referral introductions.
- ApprovalsLegate
Every letter and email waits for a person at the firm to approve it before it is sent.
- Relationship historyLegate
Replies, referrals and the next agreed contact recorded per relationship.
- Voice, with consentLegate
Calls only to people who agreed to be called. The assistant says it is automated and gives no tax advice.
- CPA RadarQuarryIn development
Planned: federal tax liens newly filed against Florida businesses, with source records, for CPA review.
Each firm configures access. No accounting-software, payroll or IRS connector is claimed. Meeting transcription only with every party’s consent to recording. Studio, Legate and Quarry are set up per firm; none is configured for a CPA firm until that firm agrees the scope.
Agree the data rules before the first client file.
Define eligible information, client consent, provider access and retention before connecting the firm’s accounts.
- Your computerThe working folderstays here
- Regaldi’s serverPasses the task textstores conversation memory and uploaded attachments
- AI providerAnthropic or OpenAIprocesses the text used for a task
Section 7216. Client tax return information is not processed by Regaldi or its AI providers without the client’s written consent. Until that consent and data-handling package is accepted, the examples on this page are synthetic, and the first engagement starts with a workflow whose inputs contain no client tax data.
Read the guide: AI for CPA firms and IRC §7216, what the assistant may and may not touch.
12 lines the work follows
- 01 The CPA supervises and signsIRC §6695(b); §473.322
Every result arrives as a draft or a file with its sources. Nothing is sent, filed or transmitted without a person at the firm. Attest work, signing returns, tax advice and positions, and representation before the IRS stay with the CPA or the responsible practitioner.
- 02 Not a CPA firmCh. 473, Fla. Stat.
Regaldi LLC is a Florida software company. It does not practice public accounting, give tax advice, prepare or sign tax returns, represent clients, or express assurance.
- 03 AI output is a draftCircular 230 §§10.22, 10.37
Facts, calculations, citations and deadlines are verified by the firm before they reach a client or a taxing body.
- 04 Section 7216 consentIRC §7216; Treas. Reg. §301.7216-3
Client tax return information is not processed by Regaldi or its AI providers without the client’s written consent naming them, signed and dated before use.
- 05 Synthetic until acceptedOnboarding condition
Until the consent and data-handling package is accepted, examples on this page use synthetic documents, and the first engagement starts with a workflow whose inputs contain no client tax data.
- 06 Safeguards Rule16 CFR Part 314
Regaldi is a service provider under the firm’s written information security plan. Security, subprocessor, access, retention, deletion and incident-notice terms are agreed in writing before use, for the firm’s Qualified Individual to assess.
- 07 Breach notice§501.171, Fla. Stat.
As a third-party agent, Regaldi notifies the firm no later than 10 days after determining a breach, so the firm can meet its own notice duties.
- 08 Where data livesData flow
Working files stay in your folder. Text used for a task passes through Regaldi’s server to the AI provider, today Anthropic or OpenAI. Conversation memory and uploaded attachments are stored on Regaldi’s server.
- 09 AI says soIRS OPR AI guidelines, 2026
An assistant that writes or speaks to clients says it is automated and gives no tax advice.
- 10 Flat fees§§473.319, 473.3205
Regaldi charges the firm flat fees and does not bill the firm’s clients. No payment per lead, sale, referral or engagement won. Time the software saves is not billed as time worked.
- 11 OutreachCircular 230 §10.30; 61H1-24.001
Solicitations are labeled as such and name the public record used. No fear appeals. Copies and recipient lists are kept for 36 months, and a refusal ends contact. Email follows CAN-SPAM. Automated or AI calls only with the called party’s prior express consent.
- 12 Coverage statedPublic records
A name match is not proof of identity. An empty result is not proof of absence. Lien amounts are not in the registry feed.
Onboarding conditions, before any client tax data
Conditions to complete, not controls already in place. No SOC 2 or ISO certification, bank-grade, local-only or zero-retention claim is made, and no claim that software use preserves privilege.
- A section 7216 consent package that names the preparer and the taxpayer, the purpose, the specific recipients, the information and the duration, with use and disclosure consents in separate documents. A general engagement-letter checkbox is not enough. Templates are confirmed with a section 7216 specialist.
- The written notice of sections 6713 and 7216 given to every person and subprocessor who can see the data. Service-only use, no training and no unrelated reuse established in the contract.
- Masking of Social Security numbers, individual taxpayer identification numbers and bank account numbers, completed and tested before any client tax-data workflow.
- Processing locations confirmed in writing for each AI provider. Processing outside the United States requires the client’s consent first.
- A written vendor security description, subprocessor list, MFA and encryption requirements, a retention and disposal schedule, access controls and incident-response commitments, for the firm’s review under its plan.
- The firm’s own Safeguards Rule duties stay with the firm: the Qualified Individual, the risk assessment, provider oversight and the written plan.
Read the texts: Chapter 473, Florida Statutes, Circular 230, Treas. Reg. §301.7216-3, the FTC Safeguards Rule, Rule 61H1-24.001 and section 501.171.
Start with one workflow.
Choose the work, agree the approvals, and measure the result with your team.
- 01
Define
Choose one recurring process and its review point.
Scope, baseline, approved inputs, data terms and the responsible person.
- 02
Run
Set up the workflow and review the first results.
A supervised demonstration or pilot, with review notes and evidence of what was completed.
- 03
Expand
Add work after the results justify it.
Handling time and review time measured separately, the correction rate, and the next agreed scope.
Ways to begin
- For firms of 3 to 15 people
Studio and one Legate workflow
- Studio seats for the team, by the month
- Legate set up for the firm
- One configured Legate workflow, by the month
Studio for the team’s documents and research; Legate for one repeating workflow with approvals, for example referral introductions or organizers and document requests once the consent route is approved.
Studio access is set up individually after a short call. Begin with synthetic documents or a public-source workflow.
- For a larger firm
Diagnostic and pilot
- A diagnostic, two to three weeks
- A pilot of one workflow
The workflow to start with, its permissions, data terms and baseline; then one supervised workflow running, measured against acceptance criteria agreed before work starts.
Credited once toward the project.
- By the order
Quarry research
- A parcel brief
- A research dossier
Public-record research for a client’s property or a business purchase: recorded liens and their release status, cases and entity records, each with its source.
Research of public records, not a title opinion. CPA Radar is in development and not offered yet.
The scope is agreed in writing. Regaldi charges flat fees: nothing depends on leads, referrals or engagements won. Regaldi reports the changes it observes and their limits; it does not promise results.
Prices: regaldi.ai/pricing/
Choose the first process
Tell us where the work gathers: your role, team size, the Florida counties you serve and the workflow you would start with. A principal reads every inquiry and writes back about the workflow you selected.
Do not include client names, tax return information, Social Security numbers, account numbers, documents, passwords or IRS credentials. Sending the form does not opt you into automated calls.
Do not include patient information, client files or passwords. Sending this does not purchase a service. Your message is relayed to office@regaldi.ai through FormSubmit; our Privacy Policy applies.
General information, not tax, legal or accounting advice. Regaldi LLC is a Florida software company, not a CPA firm; it does not practice public accounting, give tax advice, prepare or sign returns, represent clients or express assurance. Each firm remains responsible for Chapter 473, the Board of Accountancy’s rules, Circular 230, section 7216 and the FTC Safeguards Rule, including decisions on consent, confidentiality, supervision, fees, advertising and solicitation. The rule summaries on this page are simplified; read the full texts linked here. AI output can be inaccurate and is reviewed by the firm before it is relied on.